Administration Intern Wanted at UNICEF
Scope of work and objectives
UNICEF Zimbabwe requires an enthusiastic, hard-working, determined Administrative Intern to ensure that administrative support is reliable, actionable and of a high standard and quality.
Under the guidance of Administrative Associate, the Intern will assist in the following tasks:
- Collecting required administrative data.
- Data entry and record management of administration data.
- Compiling lists of local sources of procurement, contacts local vendors for price quotations, preparing summary of bids including information on price and conditions of offer.
- Maintaining manual and automated procurement files and records; providing purchase information to receiving and inventory staff; maintains procurement supply and vendor reference.
- Administering stationery and supplies log sheet.
- Ordering business cards and stamps.
- Reconciling utility bills – every end of month.
- Drafting and managing the manual order register.
- Management of the office boardrooms meetings calendar.
- Placing catering requests.
- Reconciling office water supplies.
- Facilitating mobile phone recoveries.
- Coordinating official handover and launch ceremonies.
- Tagging of assets and related paperwork/filing for inventory management.
- Preparing supporting documents for petty cash billings.
- Attending to payment queries and proof of payment.
- Other duties as assigned by Administrative Associate.
Duration
This will be a full time internship, the duration will be for 6 months from May 2nd – October 10, 2019 (full-time).
Conditions of Intern:
Health/Medical insurance: Intern is required to hold valid health/accident insurance. UNICEF accepts no responsibilities for costs arising from accidents and/or illness incurred during the internship whether on or off UNICEF premises.
Employment: There is no expectancy of employment at the end of the internship.
Visa: UNICEF is not responsible for obtaining any necessary visas.
Facilitation
UNICEF will provide all necessary administrative and logistical support according to guidelines for supporting Interns.
To qualify as an advocate for every child you will have…
Requirements for Intern: Key Competencies, Skills and Experience
Current eligible undergraduate, graduate and post-graduate students in an Administrative / commercial discipline or equivalent. The candidate may also be a recent graduate in the last 2 years.
Effective communication and organization skills
Computer literate with e-mail, word processing and spreadsheet skills
Good interpersonal skills and ability to interact with multidisciplinary teams.
Good organizational skills
Experience working with youth organization in youth programming or youth engagement is an added advantage.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Job Summary
Location
Category
NGO