EXECUTIVE ASSISTANT TO THE DIRECTOR GENERAL – Civil Aviation Authority of Zimbabwe 237 views

VACANCY 

 

Civil Aviation Authority of Zimbabwe (Executive Assistant)

 

 

Civil Aviation Authority of Zimbabwe

 

 

VACANCY NOTICE Ref: CAAZ/09/2025

 

 

POSITION
EXECUTIVE ASSISTANT TO THE DIRECTOR GENERAL

 

 

Reports to: Director General
Location: Head Office

 

 

Job Purpose

 

The role provides comprehensive administrative, legal advisory services and overall coordination to ensure that the Director General’s Office achieves its mandate.

 

 

Duties and responsibilities

 

 

1. Strategic Planning and Monitoring

 

1.1 Researching and compiling insights to support strategic planning and to ensure alignment with strategic goals
1.2 Monitoring and tracking the implementation of strategic initiatives and action items.

 

 

2. Advisory role and problem-solving

 

2.1 Advising the Director General in applying National Civil Aviation Laws and other cross-cutting laws in areas such as corporate governance, public finance management, anti-corruption, procurement, and labour.
2.2 Ensuring correct application and interpretation of Zimbabwean governance architecture, protocols, national economic blueprint(s), and vision.
2.3 Preparing accurate advisory briefs for the Director General.
2.4 Preparing recommendations on policy matters.
2.5 Assisting in drafting speeches and recommendations.

 

 

3. Coordination and Execution

 

3.1 Liaising with Heads of Departments to ensure timely submission of reports and updates for the Director General.
3.2 Assisting in the preparation of the Director General’s reports and consolidating input from multiple sources.
3.3 Ensuring execution of decisions made at the Executive Committee.
3.4 Providing a platform for liaison between the Director General and all stakeholders.

 

 

4. Reporting and compliance

 

4.1 Preparing accurate reports for statutory purposes.
4.2 Interpreting the international aviation standards and benchmarking Civil Aviation Authority of Zimbabwe (CAAZ) operations against these standards.

 

 

5. Administration and Office Management

 

5.1 Oversees the administrative functions of the Director General’s Office, which include but are not limited to drafting letters, correspondence, and preparation of other official documents.
5.2 Ensure maintenance of a centralized repository of documents for easy access and reference.
5.3 Leads the overall coordination and the functioning of the Director General’s office.

 

 

6. Finance Management

 

Participating in the planning and budgeting processes to ensure that the division operates within the targeted budget and to achieve the shareholders’ financial objectives.

 

 

7. Risk and Quality Management

 

7.1 Reviewing critical documents to ensure that they align with organizational standards.

 

 

8. Stakeholder Engagement and Communication

 

8.1 Representing the DG in communicating with external stakeholders, including but not limited to Government Agencies and International Partners.
8.2 Act as a liaison between DG and other organizational units.

 

 

9. Education

 

 

• Bachelor of Laws

• Master’s degree in law/ business administration/business leadership will be an added advantage

 

 

10. Experience

 

 

• The position requires at least 7 years of relevant working experience in Government with a minimum of 2 years at the Manager or Deputy Director level.

• Demonstrated evidence of exposure in domestic and international civil aviation affairs, such as aviation meetings, write shops, and ICAO regional and international meetings

 

 

SKILLS AND COMPETENCIES

 

 

• Excellent communication skills

• Attention to detail

• Must have working knowledge of computers

• Sound knowledge of ICAO regulations, procedures, and practices

Job Summary

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Job Type

Contract

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Location

Harare

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Category

ASSISTANT

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Closing Date

December 12, 2025