VIRTUAL EXECUTIVE ASSISTANT – Collective Business Solutions 169 views

VACANCY 

 

 

Collective Business Solutions – Virtual Executive Assistant

 

 

WE ARE HIRING!

 

VIRTUAL EXECUTIVE ASSISTANT

 

 

About Us:

 

At Collective Business Solutions, we believe that our external success is driven by our internal operational excellence. We specialize in creating a supportive and efficient virtual environment where talented professionals can do their best work. Our team is built on professionalism, integrity, and a results-driven ethos, empowering our executives to focus on high-level strategy and client success.

 

 

The Opportunity:

 

We are seeking a dedicated Virtual Executive Assistant to become the strategic right hand to one of our clients. The role requires precision, professionalism, and the ability to coordinate with high-level stakeholders. This assistant will manage the executive’s schedule, communications, and projects with discretion and accuracy. The ideal candidate will ensure the executive operates at peak efficiency in a fast-paced corporate environment.

 

 

Key Responsibilities:

 

 

• • Assist with customer service inquiries and ensure timely responses.

  • Track ongoing projects and provide regular updates to the business owner in shared platforms daily.

  • Manage an extensive calendar with global meetings, board sessions, and high-level client interactions.

  • Handle high-volume email correspondence, filter noise, and draft responses with accuracy and discretion.

  • Organize client records, proposals, and contracts for easy access and compliance.

  • Deliver professional communication aligned with corporate brand standards at all times

  • Proactively identify and suggest improvements to workflows and tools to enhance organizational efficiency.

 

 

The Ideal Candidate Will Be:

 

 

• • An exceptional communicator and relationship-builder, with the ability to interact professionally with all levels of an organization.

  • Proactive, resourceful, and adept at anticipating needs before they arise.

  • A strategic problem-solver with a keen eye for detail and a solutions-focused mindset.

  • Highly, self-motivated, and capable of autonomously managing a complex and shifting workload.

  • A team player who collaborates effectively to share knowledge and achieve collective goals.

 

 

Qualifications and Experience (The Essentials):

 

 

• • A Bachelor’s degree in Business Administration or a related field is preferred.

  • At list 1 year of proven experience as an Executive Assistant, preferably in a virtual or remote capacity.

  • Minimum of 3 years’ proven experience as an Executive Assistant, preferably in a virtual or remote capacity.

  • Experience with specific software or CRM systems.

  • Solid proficiency in key business software, including the Microsoft 365 Suite (especially Outlook, Word, and PowerPoint) and Google Workspace.

  • In-depth understanding of business operations and the ability to maintain a high-level, strategic overview.

 

Job Summary

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Job Type

Contract

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Location

Harare

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Category

ASSISTANT

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Closing Date

October 31, 2025