PERSONAL ASSISTANT TO THE LIBRARIAN – Zimbabwe Ezekiel Guti University 537 views

Vacancy

Job Description

Zimbabwe Ezekiel Guti University (ZEGU) is inviting suitably qualified
personnel to fill in the following post:

Duties and Responsibilities

 Organising and coordinating meetings for the Librarian ;
 Managing the Librarian ‘s diary and correspondences, including creating a
suitable filing system for rapid retrieval of important documents and
correspondences;
 Maintaining a record of any operational queries or complaints received from
external parties with action taken;
 Serve as the point person for external institutions and individuals who need to
contact the Librarian
 Co-ordinate, organise and hosting high profile events and visits, and assist in
preparing venues as required.
 Monitoring, tracking and follow up on the progress of a wide range of
programmes, initiatives, and activities, documents, projects and tasks.
 Ensuring attention to time-sensitive issues and longer-term initiatives for the
Librarian and keeping the Librarian apprised of status and developments of
such activities
 Reading, monitoring and responding to the Librarian’s email;
 Answering calls and handling queries;
 Booking meetings and organising travelling arrangements;
 Writing minutes and typing documents;
 Sourcing and ordering stationery and office equipment; and.
 Any other duties as assigned from time to time.

Qualifications and Experience

 A qualification in Secretarial Studies.
 A Bachelor of Science Degree in Business Administration/Office
Management/Marketing/Public Relations
 A Master’s Degree in Business Administration/Office
Management/Marketing/Public Relations
 At least three years progressive experience in administrative/office
management.
 Knowledge of higher education structures, university processes and
regulations.