PERSONAL ASSISTANT TO THE MANAGING DIRECTOR – Homelink 59 views

Vacancy

Reporting to the Managing Director, the position will provide support in the following:

Homelink Group which has interests in financial services and property development is offering a challenging and unique career opportunity to a highly talented, self-driven and results-oriented individual to take up the role of Personal Assistant to the Managing Director.

Proactively manage and coordinate the diary of the Managing Director by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
Act as a first point of contact dealing with correspondence and phone calls.
Process the Managing Director’s correspondence, incoming and outgoing.
Provide full personal assistant support by drafting routine letters to a high standard and minute meetings.
Maintain the Managing Director’s office system, including data management and filing.
Produce documents/reports and presentations for the Managing Director.
Organise meetings and ensure that the MD is well prepared for those meetings.

Attend to customers and visitors for the Managing Director.
Provide comprehensive secretarial services to the Managing Director.
Provide support for Board meetings by ensuring meetings are properly planned and organized.
Answer calls and liaise with clients competently.
Arrange and organise the Managing Director’s travel.
Assist in the general upkeep of the Managing Director’s Office.
Any other duties as may reasonably be required by the Managing Director.

BA in Administration or any other relevant degree.
A minimum of 5 years relevant experience as a Personal Assistant.
Excellent communication and organization skills.
Excellent ICT skills, e.g. Microsoft package.

Skills and Competencies

Ability to deal with sensitive information with discretion and to maintain confidentiality.
Exceptional interpersonal and communication skills to enable professional interaction with a large range of people.
Excellent attention to detail, with the ability to maintain a high level of accuracy.
Excellent time management skills.
Ability to multitask.