Vacancy
Reporting to the Regional Manager, the successful candidate will formulate and implement effective registry systems for the Authority and ensure efficient management of both electronic and paper records to allow the smooth running of the department.
Key Outputs
Plan, organise, direct and control registry activities so that work is done efficiently.
Implement the index and fling system to control the opening of files and the location of all files.
Coordinate the implementation of the index filing system and functions at system and functions at the regional office to ensure a uniform filing system in the region.
Prepare monthly plans and monthly reports so that there is a guideline for monthly activities and also to acquaint the Regional Manager with monthly achievements and failures.
Recommend effective records management systems to ensure quick retrieval of information.
Monitor the mark-out system of all files to ensure easy location of files.
Control the incoming and outgoing of mail to facilitate efficient receiving and despatching of mail for effective communication.
Order stationery and reorder level to ensure a smooth supply of resources to maintain all registry books e.g. remittance registers for accountability.
REQUIREMENTS
Diploma in Records Management or equivalent.
A minimum of 2 years experience in records management.
Key Competencies and Characteristics
Good interpersonal skills.
Good communication skills.
Good people management skills.
Solid understanding of archiving and records management systems.
Thorough knowledge of mail distribution systems.
Computer Literacy.
Job Summary
More Information
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Job Application Details
APPLICATION DETAILS
Those interested in pursuing this opportunity should either hand deliver their applications with CV’s and certified copies of professional qualifications to; NSSA House Cnr Sam Nujoma (2nd Street)/Selous Avenue Harare Or, alternatively, post their applications to; The Deputy Director- Human Resources National Social Security Authority P.O. Box CY 1387 Causeway Harare To reach not later than close of business on Wednesday 3rd April 2024 Only shortlisted candidates will be contacted
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