VACANCY
CENTRAL SERVICES, AMENITIES AND MAINTENANCE DEPARTMENT
Post P: Transport and Logistics Officer
Person Specification
The ability to multitask
The ability to stand for extended periods of time
Ability to work after normal working hours
Excellent organizational and time management skills
Excellent analystical and problem solving skills
Exceptional customer service skills
Effective verbal and written communication skills
A high degree of maturity, self-discipline, initiative and creativity
Job Summary
Reporting to the Transport and Logistics Supervisor, the incumbent assists in the execution, direction and coordination of all transport matters of the University. The job also entails managing budgets, organizing schedules and routes, ensuring that vehicles are safe and meet legal requirements and ensuring that drivers perform their duties as expected. The logistics part involves the process of planning and executing the efficient transportation and storage of goods in a timely, cost-effective manner.
Qualifications and Experience
Diploma in Transport and Logistics Management
Clean Class 1 or 2 driver’s licence is a must
Valid Defensive driving licence is a must
At least 3 years experience in transport and logistics management
Experince in a tertiary institution would be an added advantage
Duties and Responsibilities
Planning and scheduling departmental transport requests on a daily basis
Applying for route authorities from Ministry of Transport, Communication and Infrastructure Development
Coordinating the operations, maintenance and repairs of University vehicles and generators
Ensuring that University vehicles are roadworthy, branded, serviced and licensed timeously
Ensuring that University generators are serviced timeously
Liaising with Risk and Loss for the preparation of insurance claims for repair of accident damaged University vehicles
Developing and implementing policies, standard operating procedures and safety protocols of the unit
Generating and submitting weekly, monthly, quarterly and annual reports on the cost and status of the University vehicles and generators for purposes of decision making
Managing resources in an economic, efficient and cost-effective manner, and in line with policies and standard operating procedures
Conducting vehicles and generator inspections, maintenance, and servicing to minimise down time
Monitoring vehicles and generators using Vehicle Tracking System
Managing both bulk and allocated aspects of fuel
Ensuring that each vehicle has a Log Book which is properly used by each driver
Ensuring that vehicle repairs, maintenance and fuel records are produced and kept up to date
Superintending over the routing and timetabling of the University fleet
Leading investigations of vehicle accidents, incidences, damages, misuse and abuse
Processing transport requests from University multi-campuses
Handling of fleet related grievances, queries and complaints from University clients
Supervising junior staff in the Transport and Logistics Section
Performing any other duties as delegated by the Transport and Logistics Supervisor
NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.
Job Summary
More Information
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Job Application Details
APPLICATION DETAILS
Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees to: The Deputy Registrar (Human Resource) Midlands State University [email protected] Application documents must be in a single scan pdf format. The closing date for this advert is 22 March 2024. Applicants should clearly state the post being applied for in the subject line. Please note that only shortlisted candidates will be communicated to.
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