EXECUTIVE ASSISTANT (GRADE 8) – TIMB 60 views

VACANCY NOTICE 
EXECUTIVE ASSISTANT (GRADE 8)
Applications are invited from suitably qualified candidates to fill in the position of Executive Assistant.
The successful candidate will be based at TIMB Head Office.
REPORTS TO: CHIEF EXECUTIVE OFFICER

OVERALL RESPONSIBILITIES

• Provide secretarial service to the CEO and Board and all correspondence, circulars, and reports including those emanating from the main Board, Board Sub – Committees and other meetings to ensure accurate, timeous production of documents and effective communication.
• Handles confidential documents to ensure that they are stored safely and that relevant personnel only has access to them.
• Handles confidential documents for safekeeping for future reference and use by relevant personnel. Dispatches confidential mail to staff to ensure communication between the CEO’s office and relevant personnel.
• Coordinates Special Board and subcommittee meetings to ensure that all meetings are conducted at the agreed time in a smooth way without any disruptions.
• Circulates/Dispatches documents necessary at the meeting e.g. minutes, agenda in liaison with theBoard Secretary to ensure for adequate planning.
• The incumbent will also collate and dispatch Board packs.
• Liaises with Office Orderly on the cleanliness of the Boardroom I meeting rooms to ensure that they are presentable at any given time for meetings.
• Organizes Conferences, Press Functions, Seminars, and workshops to facilitate the success of such gatherings.
• Any other duties as assigned by the CEO and the TIMB Board.

QUALIFICATIONS & EXPERIENCE

• At least 5 O level passes including English and Mathematics at Grade C or better
• A Diploma in Secretarial Studies/Office Administration/Office Management
• A Diploma in Executive Secretarial is an added advantage
• At least 2 years experience in a similar role

OTHER REQUIREMENTS/ COMPETENCES

• Must have good communication and interpersonal skills.
• Reporting skills.
• Must be good with figures.
• Must understand MS Microsoft Word, Excel, and PowerPoint.