CENTRAL SERVICES, AMENITIES, AND MAINTENANCE DEPARTMENT
Qualifications and Experience
Bachelor’s Degree in Management/ Social Sciences or equivalent from a recognized university
A minimum of five (5) years of post-qualification experience
Office, PowerPoint, and Excel spreadsheets
Duties and Responsibilities
Service meetings, compile and produce minutes of the meetings within 48 hours.
Maintain a minute data base both manual and electronic.
Actively follow-up on matters arising and up-date minutes tracker.
Maintain accurate and up-to-date employee records.
Establish employee tracking system for effective planning, monitoring and supervision of personnel: Monthly staff audits, Annual leave planner, Sick leave trend analysis, Overtime leave analysis, Compassionate leave analysis, Habitual absenteeism analysis.
Update and maintain asset register, including life-cycle and replacement costs.
Preparation of budget estimates of the types and quantities of material and equipment needed for routine and seasonal events.
Generating procurement requisitions. Receiving and issuing the material and equipment as needed or as per policy. Conducting stock reconciliation.
Spearheading the mechanisation drive for Cleaning section and Ground maintenance and Landscaping section.
Utilization of allocated budget for the department in compliance with set budgetary levels, PRAZ and other financial regulations.
Management of vendor/supplier relations.
Procurement of required PPE as per policy.
Periodic review of policies and standard operating procedures.
Collaborate in the planning and hosting of University events. Ensure all the required materials and resources are on the ground for the functions.
Management of all materials and stocks required to undertake effective cleaning services and landscaping services.
Facilitate staff training as per identified needs.
Submission of weekly and monthly performance review reports.
Contributing to the success of the Central Services and Amenities Department by performing all other essential duties as assigned.
Any other duties assigned by the Director Central Services, Amenities and Maintenance, and Deputy Director Maintenance.
Person Specification
The ability to multi-task
The ability to stand for extended periods of time
Excellent organizational and time management skills
Exceptional customer service skills
Effective verbal and written communication skills
NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.
Job Summary
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Job Application Details
APPLICATION DETAILS
APPLICATIONS: Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees to: The Deputy Registrar (Human Resource) Midlands State University [email protected] Application documents must be in a single scan pdf format. This advert will remain active until all the advertised posts have been filled. Please note that only short-listed candidates will be communicated to
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