SECRETARY – Midlands State University 608 views

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Applications are invited from suitably qualified and experienced persons for the following post:

Qualifications
5 ‘O’ levels including the English Language.
National Diploma/Higher National Diploma in Secretarial Studies/ Office Management or any other Secretarial qualification obtained from a reputable institution
Possession of a first-degree will be an added advantage.
At least one (1) year of working experience in a similar function.
Computer Literate in MS Word, MS Excel, and PowerPoint.

Duties and Responsibilities
Receiving, screening visitors and assisting as necessary.
Actioning correspondence and calls on behalf of the Head of Department – prioritizing and responding to inquiries by letter, telephone and email, directing them as appropriate.
Maintaining diaries and arranging appointments.
Receiving incoming and outgoing mails and directing them to their relevant departments.
Receiving papers for meetings and preparing files.
Preparing correspondences and reports using various software applications such as word, spreadsheets, databases, and graphics packages
Maintaining records through retrieving, retaining, storing, compiling, coding and updating files as appropriate.
Ordering of office supplies for departments and issuance of the same and ensuring that office equipment is in working order.

Monitoring monthly departmental expenditures
Coordination of travel itineraries for meetings, conferences, seminars and workshops
Helping in the organization of special projects, events and office activities
Serving tea and refreshments
Photocopying and printing documents for the office
Any other duties as assigned from time to time
*NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.