OFFICE ASSISTANT – Population Solutions for Health 275 views

Job Summary
To ensure that a clean, safe and healthy working environment conducive for maximum staff welfare is maintained and sustained on a daily basis in compliance with COVID-19 best practices

Duties And Responsibilities
• Cleans all office floor surfaces, office furniture, banister rails as well as most common surfaces, twice daily, with a sodium hypochlorite -based disinfectant and ensures high contact surfaces like door handles and banister rails are cleaned 5 times a day.
• Cleans and vacuums (where applicable) all offices on daily basis to ensure good working environment for staff daily.
• Collects all refuse bins from offices and empties them in the designated waste collection bin to prevent pests and maintain hygienic conditions in the offices daily.
• Dusts desks, window seals, furniture and other equipment to minimise dusty conditions for office staff on daily basis.
• Ensures the boardroom and all meeting rooms are always clean including disinfection after every meeting.
• Cleans ablution facilities.
• Maintains cleanliness in the car park and surrounds.
• Prepares tea for staff daily.
• Serves teas and refreshments in meetings and to visitors.
• Washes and cleans all tea utensils and dishes as well as dish towels for hygienic purposes daily.
• Collects all the cleaned utensils and packs them in the kitchen cabinet for safe keeping and future use.
• Identifies and reports damaged office property.
• Checks on equipment e.g., photocopier, water tank and generator to ensure they are functioning properly.
• Assists the procurement team when buying groceries.
• Prepares grocery schedule for HQ staff.
• Updates groceries on bin cards every day.
• Assists by manning the reception as and when required.
• Assists the Administration Officer by providing relief services in his/her absence as and when required.
• Orders and allocates stationery to administration staff.
• Conducts follow up on grocery purchases.
• Loads and offloads stocks and equipment.
• Conducts stock take for HQ groceries & stationery in collaboration with the Administration Officer.
• Ensures offices and windows are opened, closed, and locked daily.
• Ensures all lights are switched off before locking of offices: arming and disarming security alarm.
• Checks and reports on alarm faults.

Qualifications And Experience
• 5 ‘’O’ ‘levels including English Language.
• At least 1 year work experience.
• Strong interpersonal and Communication skills.
• Hardworking and able to Communicate at all levels.