JOB SUMMARY
Collect revenue and process refunds in time
Analyse and approve information collected by clerks on examiners’ payments and approve payments and send claims for payment generation so as to ensure that payments made to examiners are correct
KEY PERFORMANCE AREAS
Revenue
Collect revenue over the counter and through the registry section to ensure the money is timeously banked
Bank all monies collected in time to ensure that the organization gets interests from monies banked
Capture the matching information to relevant accounts to ensure that all fees collected are reflected in the right account
Write journals for deposits made by schools for exam fees and made by regional offices
Analyse subject fees paid for to ensure that there is correct information in the system
Control petty cash to ensure that the organization has operating capital for small items
Follow up on Debtors
File all relevant documentation
Preparation of Financial Statements
Prepare bank reconciliation reports so that the figures at the bank ascertain the actual transactions for accountability
Assist in preparation of budgets so as to give a forecast on how much examiners should be paid
Assist in preparation of budgets so as to give a forecast on how much examiners should be paid
Participate in the preparation of the final accounts in order for the financial performance of the organisation to be assessed
Policy and System development
Develop accounting system that would ensure efficiency and reduction of manual labour and thus increase productivity
Assist in development of the general finance system in order for the department to continue to operate efficiently
Processing payment for examiners
Process and approve T & S claim forms so as to determine the exact amount to be given to avoid shortfalls
Payment of examiners through payroll system (i.e. paying examiner through paynet banking system)
Cash payments of examiners at centralized venues
Processing of marking fees
Payment of exam setters
Payment of exam trainers
Capturing of payments
Capture payments according to expenses
Reconciliation of payments
Processing of advance payments
Assist in other departments like Receipting to reduce workload
Filing of documents
File documents in order for easy reference and retrieval of information when needed for final accounts or auditing
File cancelled claim forms, travel allowance forms in order to maintain a record
EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS
5 ‘O’ Levels including English and Accounts
2 ‘A’ level passes in commercial subjects
Degree or Diploma in Accounting, ZAAT and CIS and added advantage
Minimum 5 years working experience.
Working Knowledge of Microsoft Office Excel and Word, accounting packages like Sun system and Pastel a must.
Good communication skills.
REQUIRED COMPETENCIES AND ATTRIBUTES
Good analytical skills and solution-focused person
Ability to work well in a team
Emotionally intelligent
A proven and traceable success record.
Experience in working with private and sensitive information.
Strong computer skills and ability to use necessary databases software such as Sun system and Pastel, MS Access, MS Excel.
Excellent multi-tasking skills and task management
Values Quality and Efficiency.
Job Summary
More Information
- Job Application Details How To Apply Interested and qualified persons should submit their applications and Curriculum Vitae with contact telephone numbers and names of at least three (3) referees through the google application form available on the ZIMSEC website. No hard copies will accepted. Applications should be received not later than Friday the 14th of January 2022. Applications should be addressed to: The Assistant Director, Human Resources. Zimbabwe School Examination Council (ZIMSEC) Head Office Examination Centre Upper East Road, Mount Pleasant P.O. BOX CY1464, Causeway Harare The google application form can be accessed through the link here or click on the link below. (CLICK VIEW MORE INFORMATION BUTTON) NB. ZIMSEC recruitment policy does not require any prospective job seekers to make payment to the Council or any of its employees as a way of securing employment. Female candidates are encouraged to apply. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.