Subgrants Assistant 111 views

Summary

Supports Subgrants, Small and Mini grants monitoring. This position is temporary and for a period of one year.

Responsibilities

Assist partners with the budget and budget notes preparation, and modification requests; Assist the Senior Subgrants Administrator in reviewing and processing all Small and Mini grants payment requests; Review partner’s monthly financial reports and supporting documents to ensure compliance, allowability and accuracy. Follow up with partners on any outstanding supporting documents or questioned costs; Routinely monitor financial reports for unusual activities, transactions, and investigate anomalies or unusual transactions; Document results of the financial reviews in a Desk Review Form; Ensure filing of all grantees’ documentation, including agreements, financial reports and payment information; Update the Cumulative Tracking tool for the small and mini grants, update other internal monitoring trackers; Advise the Finance and Admin Director on the cash requirements by each partner for inclusion into the Monthly Wire Request for the field office; Perform other related duties as assigned by Senior Subgrants Administrator.

Person specification & qualifications

First Degree in Finance / Accounting or related field, a professional qualification or postgraduate degree is an added advantage; Minimum 3 years experience in NGO Finance or grants management; Knowledge of USAID or US funded agents grants management an added advantage; Working knowledge of word processing and excel spreadsheet applications; Very good communication skills required, both written and oral; High level of attention to detail in all aspects of work responsibilities and excellent organizational skills.