Personal Assistant to the Chairman 178 views

One of our clients is looking for an experienced Executive Personal Assistant who will be responsible for managing administrative duties for the Chairman.

Duties And Responsibilities

• Managing the Chairman `s diary i.e., understanding the importance of key meetings, building flexibility into the diary, and anticipating needs

• Organising external visits, meetings and speaking engagements and coordinating the briefing and material and making travel and accommodation arrangements to ensure budget and time management pressures are met.

• Preparing letters, reports, and other documents

• Managing phone calls and emails

• Coordinating departmental reports and documentation for the Board of Trustees meetings and other meetings with outside partners.

• Coordinating, attending, and taking minutes for the Chairman’s meetings and any other relevant meetings

• Conducting research as directed by the Chairman

• Producing reports for the Chairman as and when required

• Making follow ups on action points from meetings on behalf of the Chairman

• Providing administrative support to the Chairman in the follow up and completion of departmental work plans

• Providing administrative support to the Chairman in the leadership and management of the organisation

• Providing administrative services to field offices such as responding to queries, issuing memos, and following up on Chairman requests.

Qualifications And Experience

• 2 years’ experience in a similar position

• National diploma in Secretarial Studies or equivalent

• Bachelor of Commerce Degree an added advantage

• Knowledge of Microsoft Office Package

• Report writing Skills

• Class 4 Driver’s License

• Professional level verbal and written communications skills

• A proactive approach to problem-solving with strong decision-making skills.