Finance Assistant 322 views

A Non-profit making organisation based in Harare is seeking qualified applicants for a Finance Assistant position. The position will be expected to support the finance department in processing payments, acquittals, capacity building and mentoring partners in project reporting

Overall responsibilities

• Provide accounting and finance support within the organisation; Mentor & Support Sub-grantee & Implementing Partners; Consolidate VAT for reimbursement;
• Accurately record daily transactions in the cash book and produce monthly bank reconciliations;
• Handle and disburse cash funds at workshops, and ensure secure custody of cash and timely banking; Process payments and prepare payment vouchers for the project;
• Writing and distributing cheques, transfers, RTGS and other payment modes;
• Ensure that adequate supporting documentation is obtained after payment is processed;
• Follow up and assess acquittals from staff on outstanding supporting documentation submitted and any issues arising from the submission of acquittal report;
• Follow up and assess acquittals from project Implementing Partners on outstanding supporting documentation submitted and any issues arising from the submission of acquittal report;
• Communicate and follow up with staff and partners on outstanding supporting documentation and acquittals; Processing payments and disbursements;
• Maintaining cash book and monthly reconciliations in Pastel accounting system;
• Filing vouchers and ensuring intactness of all supporting documents;
• Filing of all project documents, correspondences and payment vouchers;
• Maintenance of filing system for financial records of organisation and consortium;
• Follow-up and review of partner acquittals.

Minimum qualification and experience

• Degree or National Diploma or equivalent;
• At least 2 years experience in the NGO sector;
• Auditing background will be an added advantage;
• Knowledge in handling & reporting on various donor-funded projects;
• Ability to review data, identify & adjust discrepancies;
• Ability to operate a variety of computerized programs & office equipment;
• Good written and spoken English;
• Good interpersonal skills and team player;
• Clean Class 4 Drivers Licence Required.