Head of Sub-Office: International Organization for Migration (IOM)
Duty Station: Beitbridge, Zimbabwe
Classification: General Service Staff, Grade G6
Type of Appointment: Special Short Term, 3 months with possibility of extension
Estimated Start Date: As soon as possible
Background
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Zimbabwe continues to see significant migratory movements through southern Africa and vice versa through Beitbridge bordering district. From the BB hub, IOM Zimbabwe operates a number of projects, including Emergency Assisted Voluntary Return Programmes, Social cohesion and humanitarian Covid-19 assistance. While every project has a dedicated Project Manager based out of Harare.
Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Programe, the successful candidate will be responsible for the coordination of the activities implemented by the different teams within the area of responsibility of Beitbridge and the administration of the sub-office.
Core Functions / Responsibilities
Administer the day-to-day sub-office management, including the maintenance and functioning of the office; Support the Project Managers in overseeing the day-to-day activities implemented out of the Beitbridge sub-office; Maintain good relationships with local authorities and partners and organize meetings for the Project Managers, Chief of Mission and donors as may be required; Report any sudden changes to the overall migration dynamics in Beitbridge or the wider south and flag any arising issues to the respective project managers; Participate in specific monitoring exercises as assigned; Conduct preliminary analysis of the overall situation and raise arising issues within the hierarchy to the required project or unit; Keep track of different work plans established within the sub-office to avoid overlap and meeting of goals; Flag and bring to the attention of the project manager delays or challenges regarding compliance issues with the donor requirements; Participate in specific field monitoring missions as required; Provide administrative backstopping support for the Project Manager or the Project officers; Prepare inputs for project development according to specific needs and situation analysis in accordance with IOM project development standards in close coordination with the Chief of Mission; Perform such other duties as may be assigned.
Skills
Effectively interfaces with government officials of appropriate level on matters related to substantive migration issues and the work of IOM; Effectively applies knowledge of migration issues within organizational context; Establishes and maintains effective working relationships with implementing partners; Identifies risks and makes contingency plans; Masters subject matter related to responsibilities; Knowledgeable about and promotes IOM core mandate and migration solutions.
Languages
Proficiency in written and spoken English.
Required Competencies
Values: Inclusion and respect for diversity – respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible; Integrity and transparency – maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct; Professionalism – demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural: Teamwork – develops and promotes effective collaboration within and across units to achieve shared goals and optimize results; Delivering results – produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes; Managing and sharing knowledge – continuously seeks to learn, share knowledge and innovate; Accountability – takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work; Communication – encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators: Leadership – provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential; Empowering others & building trust – creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential; Strategic thinking and vision – works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Job Summary
More Information
- Job Application Details Required Qualifications and Experience Education Completed university degree preferably in Social Science, International Relations, Law, Social Work or a related field from an accredited academic institution. Experience A minimum of 4 years’ experience in social work, with background in working with vulnerable groups, especially migrants, women and children, and training in governmental and non-governmental contexts; Good writing/communication, presentation and networking skills essential; Excellent spoken and written English is essential and in-depth knowledge of local culture and languages, essential; High level of computer literacy in MS Office applications; Good knowledge of and experience in migration related project management, advocacy; Prior experience in office management is required; Prior work with IOM in Zimbabwe will be considered an asset. To apply Interested candidates are invited to submit their applications to [email protected] referring to this advertisement. Female candidates who are qualified and experienced are especially encouraged to apply. Only shortlisted candidates will be contacted. Deadline: 19 February 2021 Other Appointment will be subject to certification that the candidate is medically fit for appointment; No late applications will be accepted.