The Administrator supports the smooth and efficient operation of the company by coordinating administrative, facilities, fleet, procurement, employee welfare and office-support activities across branches and departments. Reporting to the Finance Manager, the role ensures that records, licences, contracts, assets, premises, vehicles and essential services are properly maintained, compliant and cost-effective, while providing professional support to staff, clients and service providers.
Job Summary
- Employer: AFRICAN CENTURY
- Job Type: Full-time
- Location: Harare, Zimbabwe
- Category: Administration
- Closing Date: 2026-10-14
Key Responsibilities
- Coordinate the effective day-to-day running of office operations across all branches and departments.
- Maintain accurate, accessible, and audit-ready administrative records, files, contracts, licences, service agreements and statutory registrations.
- Monitor office supplies, stationery, and staff amenities, and coordinate timely procurement and equitable distribution.
- Oversee facilities and property maintenance, routine inspections, repairs, utilities, water quality, emergency preparedness and fire-safety compliance.
- Maintain the asset register and accurate property-related records, including asset status and location.
- Administer the company fleet by monitoring vehicle condition, inspections, servicing, insurance, licensing, repairs, breakdown support and service histories.
- Process procurement requests in line with policy by validating needs, sourcing competitive quotations, obtaining approvals, issuing purchase orders and confirming receipt of goods and services.
- Coordinate with Finance on budget availability, supplier and property-related payments, expenditure monitoring, reconciliations and cost-saving initiatives.
- Manage relationships and performance standards for landlords, security providers, cleaners, gardeners, maintenance contractors, utility providers and other vendors.
- Provide backup reception support, including handling calls, welcoming clients, scheduling appointments and managing meeting-room bookings.
- Prepare daily updates, weekly administrative reports, monthly fleet reports and structured work plans for the Finance Manager.
- Supervise and guide the Receptionist and Driver/Messenger, and coordinate contract support staff to maintain professional service standards.
- Any other duties as specified in the job description.
Requirements
- Bachelor’s degree in Business Administration or a related field; a master’s degree is an added advantage.
- One to two years of relevant administrative experience.
- Working knowledge of office administration, records management, procurement procedures, facilities coordination, fleet administration and vendor management.
- Basic accounting knowledge and the ability to reconcile expenditure and maintain accurate supporting documentation.
- Strong planning, organising, prioritisation and problem-solving skills.
- Excellent verbal and written communication skills.
- Awareness of statutory, safety and regulatory requirements relevant to office premises, vehicles and business operations.
How to Apply
Apply by email: careers@africancentury.co.zw
About the Company
African Century Limited (ACL) is a prominent financial institution operating within Zimbabwe, offering a comprehensive suite of banking and finance solutions. The company specializes in vital lease finance options, robust retail banking facilities, and tailored corporate banking solutions for businesses. Furthermore, ACL provides expertise in treasury management and facilitates international banking solutions for its diverse clientele. As a trusted partner, ACL aims to empower individuals and corporations across Zimbabwe with strategic financial tools and reliable services.
Your Trusted Partner for Lease Finance, Retail, Corporate, Treasury & International Banking.
Website: https://www.africancentury.co.zw/
Frequently Asked Questions
What qualifications or education are typically required for an Administrator role in Zimbabwe?
Most employers require a minimum of five O-Level passes including English and Mathematics, plus a diploma or degree in Business Administration, Office Management, or a related field. Professional certifications such as the Zimbabwe Institute of Management (ZIM) diploma or IPMZ qualifications strengthen your application. Computer literacy in MS Office and accounting packages like Pastel or QuickBooks is often essential.
What are the typical day-to-day responsibilities of an Administrator at a company like African Century?
Daily tasks include managing office correspondence, scheduling meetings, maintaining filing systems, coordinating travel arrangements, and handling petty cash. You will also liaise with suppliers, support HR with record-keeping, and ensure compliance with company policies. Strong organizational skills and attention to detail are critical for success.
How does workplace culture and employer expectations differ for Administrators in Zimbabwe?
Zimbabwean employers value punctuality, respect for hierarchy, and willingness to take on tasks beyond your formal job description. Dress codes tend to be formal, especially in financial and corporate sectors, and building personal relationships with colleagues is important. Demonstrating loyalty and discretion with confidential information significantly enhances your standing.
What career progression opportunities exist for Administrators in Zimbabwe?
With experience, Administrators can advance to Office Manager, Executive Assistant, or Operations Manager positions. Pursuing further qualifications such as a Bachelor's degree or professional certifications like CIS or IAC opens doors to senior management roles. Some transition into specialized fields like HR administration, project management, or procurement.
What benefits are typically offered to full-time Administrators in Zimbabwe?
Standard benefits usually include annual leave entitlement as per the Labour Act, medical aid contributions, and pension scheme membership through NSSA or private providers. Larger corporate employers may offer funeral cover, performance bonuses, and staff loans. Always confirm benefit details during the interview process as packages vary significantly by organization.
How should I apply for an Administrator position, and what do Zimbabwean employers look for in applications?
Submit a concise CV with a professional cover letter highlighting relevant experience and referees from previous employers. Employers prioritize candidates with proven reliability, strong communication skills, and practical experience with Zimbabwean business practices. Follow up politely after one week if you receive no response, and prepare thoroughly for interviews that often include practical assessments.
