PA / ACCOUNTS CLERK Duties and Responsibilities Duties ➢ Handle finances for the business entities transparently and accurately. ➢ Process and analyse financial information and financial reports ➢ Capture production, financial information and produce reports ➢ Manage and track stock for the business units and stock counting ➢ Manage and do asset checks for the business units in liaison with Accountant ➢ Filing and prepare trackable transaction for auditing ➢ Coordinate daily schedules, book appointments, and set meeting reminders ➢ Act as first point of contact for the director ➢ Handling key tasks like managing calendars ➢ arranging travel, and handling correspondences ➢ Answer phone calls, emails, and act as the first point of contact ➢ Run personal / business errands, manage expenses, and organize files ➢ Liaise with drivers in handling schedules, procurement and reports. ➢ Other duties that arise in liaison with directors / administrator
Job Summary
- Type: full-time
- Location: Harare
- Category: Administration
- Closing Date: 2026-09-04
Key Responsibilities
- Handle finances for the business entities transparently and accurately.
- Process and analyse financial information and financial reports
- Capture production, financial information and produce reports
- Manage and track stock for the business units and stock counting
- Manage and do asset checks for the business units in liaison with Accountant
- Filing and prepare trackable transaction for auditing
- Coordinate daily schedules, book appointments, and set meeting reminders
- Act as first point of contact for the director
- Handling key tasks like managing calendars
- arranging travel, and handling correspondences
- Answer phone calls, emails, and act as the first point of contact
- Run personal / business errands, manage expenses, and organize files
- Liaise with drivers in handling schedules, procurement and reports.
- Other duties that arise in liaison with directors / administrator
Requirements
- Certificate / Diploma in Accounting
- Experience in Accounting
- Knowledge and experience in accounting systems and MS (Word, Excel, Powerpoint)
- Secretarial experience / qualification a plus
- Strong time-management skills to handle shifting daily priorities
- Strong people management skills.
- Excellent interpersonal and communication skills.
- Ability to keep sensitive and private information completely confidential
- Proficiency with office software like Microsoft Office, internet & email
- Result oriented, Innovative, Analytical and an excellent team player.
- Ability to meet tight deadlines and to work with minimum supervision.
How to Apply
Apply by email: [email protected]
Frequently Asked Questions
What qualifications or certifications are typically required for a PA / Accounts Clerk role in Zimbabwe?
Most employers require at least a Grade 12 certificate with passes in English, Mathematics, and Accounting. A diploma in Office Administration, Bookkeeping, or Accounting from a ZIMSEC-accredited institution (e.g., Harare Polytechnic or local colleges) is highly preferred; some may accept ICB or ACCA Foundation-level qualifications.
What does a typical day look like for a PA / Accounts Clerk in Zimbabwe?
Daily tasks include processing invoices, maintaining petty cash records, filing financial documents, supporting payroll preparation, and managing correspondence or diary scheduling for managers. You’ll often use Excel and basic accounting software like Pastel Partner or Sage Pastel, and must comply with Zimbabwe Revenue Authority (ZIMRA) record-keeping requirements.
How does workplace culture and expectations differ for this role in Zimbabwe compared to other countries?
Punctuality, respect for hierarchy, and strong interpersonal communication are highly valued — addressing senior staff formally (e.g., 'Mr./Madam + Surname') is standard practice. Dress codes tend to be smart-casual or business attire, especially in corporate or donor-funded organisations, and attendance at team briefings or monthly finance reconciliations is expected.
What career progression opportunities exist after working as a PA / Accounts Clerk in Zimbabwe?
With experience and further study (e.g., ACCA, CIMA, or a degree in Accounting), you can progress to roles like Senior Accounts Clerk, Finance Officer, or Assistant Accountant — particularly in NGOs, parastatals, or medium-sized private firms. Some transition into Executive PA or Office Manager positions by combining admin expertise with leadership training.
What benefits are commonly offered with full-time PA / Accounts Clerk roles in Zimbabwe?
Standard benefits include 30 days’ annual leave, statutory sick leave, and access to medical aid schemes (often through providers like NSSA-affiliated plans or private insurers such as Fidelity Life or Old Mutual Health). Employers subject to the National Social Security Authority Act also contribute to pension funds, though coverage varies by sector and company size.
How should I apply for a PA / Accounts Clerk role in Zimbabwe, and what do employers specifically look for?
Submit a tailored CV and cover letter via email or LinkedIn, clearly highlighting ZIMSEC qualifications, proficiency in Excel and local accounting tools, and any ZIMRA-related experience (e.g., VAT submissions). Employers prioritise accuracy, discretion with financial data, proven reliability, and evidence of prior work in Zimbabwean administrative or finance environments — references from local supervisors carry significant weight.