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EXTERNAL VACANCY NOTICE ZIMBABWE MANPOWER DEVELOPMENT FUND (ZIMDEF) ADMINISTRATION ASSISTANT Applications are invited from suitably qualified persons to fill the following vacant post that has arisen within the Zimbabwe Manpower Development Fund (ZIMDEF) – an equal opportunity employer. JOB PURPOSE The position exists to implement and provide all administrative initiatives and functions and provide the requisite support to enable the efficient and smooth flow of operations thus attaining the mandate of the Fund.
Job Summary
- Type: full-time
- Location: Harare
- Category: Administration
- Closing Date: 2026-08-31
Key Responsibilities
- Receiving stock items physically during deliveries and comparing them to the purchase orders to ensure correct deliveries are made.
- Endorse delivery notes to confirm receipt of requested material and resources.
- Capture received goods in the SAP system.
- Submit all correspondence documentation including GRVs to the supervisor for authorization or approval.
- Organise and maintain the inventory and storage areas.
- Issue items on SAP on all requisitions that are approved to facilitate smooth flow of operations.
- Participate in monthly stock take to account for all stock and preserve organisational value.
- Monitor and analyse stock movement and recommend replenishment of same where stock item is depleted to avoid any stock outs.
- Process manual order for repair services as authorized by the supervisor to facilitate the fixing of damaged assets.
- Attend and participate in the disposal of assets.
- Request for quotes for subscriptions that are almost due to facilitate payments of such and approval of renewals.
Requirements
- BSc Business Administration or equivalent.
- 3 years’ experience in Administration or equivalent.
- Knowledge of SAP is an added advantage.
- Clean Class 4 Driver’s Licence.
How to Apply
Apply by email: [email protected]
About the Company
The Zimbabwe Manpower Development Fund (ZIMDEF) is a Zimbabwean statutory fund established to finance the development of skilled manpower in the country. Headquartered in Harare, it collects and administers an manpower development levy from employers, which is channelled into technical and vocational education, apprenticeships, and other human capital development initiatives. ZIMDEF supports institutions such as polytechnics, industrial training centres, and universities across Zimbabwe, and has also funded infrastructure projects including specialised facilities. Its work is central to national efforts to build a competent workforce that supports Zimbabwe's economic growth.
Financing skills development and manpower training in Zimbabwe
Website: https://zimdef.org.zw/departments/
Frequently Asked Questions
What qualifications do I need to become an Administration Assistant at ZIMDEF?
Typically, employers look for a National Diploma or Degree in Business Administration, Office Management, or a related field. A good O-Level pass including English is usually a baseline requirement, and computer literacy in MS Office is essential. Additional certificates in records management or secretarial studies are an advantage.
What are the day-to-day responsibilities of an Administration Assistant?
You can expect to handle filing and records management, typing correspondence, scheduling meetings, receiving visitors, and managing office supplies. You may also support staff with travel arrangements, minute-taking, and general office coordination. The role often involves assisting senior administrators with reports and data capture.
What benefits are typically offered for this role in Zimbabwe?
Most formal organisations offer paid annual leave, sick leave, and contributions to NSSA (National Social Security Authority) as required by law. Many also provide medical aid contributions, pension fund participation, and sometimes a housing or transport allowance. Benefits vary by employer and grade level.
How do I apply for an Administration Assistant position like this one?
Prepare a concise CV highlighting your qualifications, computer skills, and relevant office experience, along with certified copies of your certificates. Applications are usually submitted via email or hand-delivered to the organisation's offices, following the instructions in the advert. Always include a short cover letter tailored to the role.
What career growth can I expect from an Administration Assistant role?
With experience and further study, you can progress to Senior Administration Assistant, Administrator, or Office Manager positions. Pursuing part-time degrees or professional courses such as those from IPMZ (Institute of People Management of Zimbabwe) strengthens your prospects. Internal promotions are common for reliable, well-organised employees.
What work culture and expectations should I be aware of in Zimbabwean offices?
Zimbabwean workplaces generally value punctuality, respect for hierarchy, professionalism in dress, and clear communication. Confidentiality and discretion with documents are highly emphasised, especially in parastatal environments. Building good relationships with colleagues and demonstrating initiative are key to being noticed.