Job Summary
- Type: full-time
- Location: Chitungwiza
- Category: Procurement
- Closing Date: 2026-08-21
Key Responsibilities
- Lead the sourcing process for goods, services, and works, including obtaining competitive quotations, running tenders, and preparing rigorous comparative bid analyses to support award decisions.
- Raise, review, and route purchase orders for approval in line with delegated authority and organisational sign-off procedures.
- Manage the full procurement cycle in strict compliance with the organisation’s Procurement Policy and applicable donor procurement requirements.
- Work with requesting departments to develop clear, complete, and technically sound specifications for goods and services.
- Verify quality, quantity, and compliance of procured goods and services against agreed specifications before acceptance.
- Own the organisation’s contracts portfolio for the Administration section, including drafting tender specifications, launching tenders, negotiating terms, and managing the contract schedule and renewal pipeline.
- Conduct due diligence, selection, performance evaluation, and periodic review of suppliers, maintaining an accurate, approved supplier database.
- Build and manage day-to-day supplier relationships, resolving disputes and performance issues, and following up to ensure complete and timely delivery of ordered goods.
- Ensure suppliers are paid on schedule and proactively communicate payment status to maintain strong, reliable supplier relationships.
- Conduct regular market surveys and price benchmarking on recurring goods and services to ensure continued value for money.
- Track and report on the status of all goods and services moving through the procurement cycle, flagging risks or delays to management.
- Maintain procurement files, both manual and electronic, in full compliance with filing and documentation guidelines, ensuring clear, legible labelling for ease of audit and retrieval.
- Prepare periodic procurement reports and analysis, including spend, savings, supplier performance, and compliance, for the Operations Manager.
- Identify procurement risks and control gaps and recommend improvements to policy, process, and internal controls.
- Provide day-to-day guidance, oversight, and mentoring to procurement support and administrative staff, reviewing their work for accuracy and policy compliance.
- Act as backup for the front office and stores functions, ensuring continuity of service in the absence of designated staff.
- Undertake any other duties within the scope of the role as assigned by the Operations Manager.
Requirements
- Degree in Procurement, Supply Chain Management, Purchasing and Supply, Logistics, Business Administration, or a related field.
- Full or partial professional certification with a recognised body (e.g. CIPS, CIPS Zimbabwe, ISM) required; active membership in good standing preferred.
- A minimum of 5 years’ progressive experience in procurement or supply chain management, including demonstrated experience managing tenders, contracts, and supplier relationships; NGO or donor-funded environment experience is a strong advantage.
- Proven experience developing and enforcing procurement policy, controls, and compliance frameworks.
- Strong negotiation, analytical, and vendor-management skills, with a track record of delivering measurable value for money.
- Ability to work fast and accurately under intense pressure with minimum supervision; ability to multitask.
- High level of integrity, honesty, commitment, and professionalism.
- Excellent record-keeping, interpersonal, and communication skills, with a strong command of written and spoken English.
- Advanced computer literacy, including strong command of Microsoft Excel and Word.
- A clean Class 4 driver’s licence is required.
Salary
$10,800 per annum
How to Apply
About the Company
Young Africa Zimbabwe, established in 2001, is the Zimbabwe-based entity that launched Young Africa’s continental work. It operates directly within Zimbabwe to advance youth development through education, leadership training, and community engagement initiatives. The organisation has built long-standing partnerships with local institutions and communities across the country, including in Harare and rural districts. Its Zimbabwe operations are foundational to the broader Young Africa network, yet function as a distinct, locally rooted entity.
Transformative youth development work in Zimbabwe since 2001
Website: https://youngafrica.org/zimbabwe/
Frequently Asked Questions
What qualifications and certifications are typically required for a Procurement Officer role in Zimbabwe?
A bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field is commonly required. Many employers in Zimbabwe prefer candidates with professional certifications such as CIPS (Chartered Institute of Procurement & Supply) Level 4 or higher, or local equivalents like the Zimbabwe Institute of Purchasing and Supply (ZIPS) certification.
What does a typical day look like for a Procurement Officer working with an organisation like Young Africa Zimbabwe?
Daily tasks include processing purchase requisitions, sourcing and evaluating local suppliers, negotiating contracts, managing procurement documentation, and ensuring compliance with Zimbabwean public financial management regulations where applicable. You’ll also coordinate with finance and program teams to align procurement with project timelines and donor requirements common in NGO operations.
How does Zimbabwean work culture influence expectations for Procurement Officers, especially in NGOs or development organisations?
Respect for hierarchy, punctuality, and strong interpersonal communication are highly valued — building trust with local suppliers and internal stakeholders is essential. Given Zimbabwe’s economic context, adaptability, resourcefulness, and ethical rigour in handling limited budgets and foreign exchange constraints are consistently emphasised by employers.
What realistic career progression paths exist for Procurement Officers in Zimbabwe?
With experience and further certification, officers often advance to Senior Procurement Officer, Procurement Manager, or Supply Chain Coordinator roles — particularly within larger NGOs, parastatals, or private sector firms. Some transition into compliance, logistics, or donor-funded project management roles, especially where exposure to international standards (e.g., UNDP or EU procurement rules) is gained.
What benefits can a Procurement Officer expect from employers in Zimbabwe, such as medical aid, leave, or pension?
Most formal employers offer at least 30 days’ annual leave, statutory sick leave, and maternity/paternity leave per the Labour Act. Medical aid is common but varies by employer — some provide group schemes through providers like NSSA or private insurers; pension contributions are typically mandatory via NSSA, with some employers offering supplementary retirement plans.
How should I apply for a Procurement Officer role in Zimbabwe, and what do employers specifically look for in candidates?
Applications are usually submitted via email or online portals with a tailored CV, cover letter, and certified copies of academic/professional certificates. Employers prioritise demonstrable experience with local supplier engagement, knowledge of Zimbabwean tax and customs procedures (e.g., ZIMRA VAT compliance), and evidence of integrity, attention to detail, and familiarity with donor procurement guidelines used by development partners.