EXECUTIVE ASSISTANT TO THE GROUP CEO – Africa GreenCo 63 views

Key Responsibilities

• Manage the Group CEO’s diary, priorities and competing demands.
• Coordinate meetings across multiple time zones and protect time for priority commitments and strategic work.
• Manage domestic and international travel arrangements, including flights, accommodation, ground transport, visas and immigration requirements.
• Prepare travel itineraries and coordinate travel administration and expense claims.
• Ensure the CEO has the required information and documentation for meetings and engagements.
• Coordinate Group Board, Executive Committee, shareholder and subsidiary governance cycles.
• Coordinate meeting schedules, agendas, papers, deadlines and distribution.
• Attend meetings, prepare accurate minutes and maintain action registers.
• Follow up with stakeholders to ensure agreed actions are completed.
• Maintain the Group governance calendar in coordination with Legal and Company Secretarial teams.
• Prepare and coordinate briefing materials for internal and external engagements.
• Prepare daily and weekly look-ahead schedules, priorities and key actions.
• Maintain visibility of commitments, workstreams, deadlines, dependencies and upcoming decisions.
• Coordinate across GreenCo’s operating entities and functions to progress outstanding actions.
• Identify and escalate risks, delays, conflicts and issues requiring CEO attention.
• Support effective follow-through on strategic and operational priorities.
• Serve as the first point of contact for the Office of the Group CEO.
• Manage invitations, introductions and requests using appropriate judgement.
• Coordinate with executive offices and assistants of counterpart organisations and senior stakeholders.
• Coordinate conferences, speaking engagements, panels, delegations, shareholder engagements and high-profile visits.
• Work with Communications on external appearances and related requirements.
• Maintain professional relationships with key internal and external stakeholders.
• Coordinate interviews and panel logistics for senior appointments.
• Support onboarding activities for employees working closely with the Group CEO.
• Maintain accurate contact, relationship and background records.
• Handle board, shareholder, transaction, legal, HR and other confidential information with the highest level of discretion.
• Maintain effective filing structures, document control and version management.
• Ensure sensitive information is appropriately stored and access is managed in line with GreenCo requirements.

Requirements

• Bachelor’s degree in Business Administration, Communications, Law, Economics or a related discipline.
• At least five years’ experience supporting a CEO, founder, board-level principal or equivalent senior executive.
• Demonstrable experience in executive diary and travel management, board or committee support, executive correspondence and/or multi-stakeholder coordination.
• Excellent written and verbal communication skills.
• Strong organisational, planning and project management capabilities.
• Exceptional attention to detail and follow-through.
• Proven ability to manage highly confidential and sensitive information.
• Experience coordinating multi-country travel, including visa and immigration requirements.
• Strong judgement and confidence when engaging with senior stakeholders.
• A Master’s degree will be advantageous.
• Experience in a multi-country or multi-entity organisation.
• Experience working across multiple African jurisdictions.
• Exposure to energy, infrastructure, development finance or another regulated sector.
• Familiarity with governance and company secretarial processes.
• Experience working with shareholders, regulators, utilities, development finance institutions or commercial counterparties.
• Portuguese or French language skills.
• Judgement and discretion: Sound judgement when handling sensitive information.
• Executive judgement: Ability to understand competing priorities and make appropriate decisions regarding the CEO’s time.
• Organisation and attention to detail: Ability to manage multiple priorities, deadlines and stakeholders accurately.
• Proactivity and anticipation: Ability to identify requirements and potential issues before they become problems.
• Stakeholder management: Confidence and professionalism when dealing with senior stakeholders.
• Ownership and accountability: Strong responsibility for deliverables and follow-through.
• Adaptability: Ability to remain effective in a fast-moving environment.
• Written communication: Ability to produce professional correspondence, minutes, briefing notes and executive materials.
• Advanced proficiency in Microsoft 365, including: Outlook Teams Word Excel PowerPoint SharePoint
• Experience with Microsoft Planner or equivalent workflow management tools is required.
• Familiarity with travel and expense management platforms and CRM/contact management systems will be advantageous.

How to Apply