We are seeking vibrant Procurement Specialist to join our team. Reporting to the Head of Supply Chain, the successful applicant will be responsible for the following key duties:
Job Summary
- Type: full-time
- Location: Harare
- Category: Procurement
- Closing Date: 2026-08-17
Key Responsibilities
- Monitor compliance with procurement laws, regulations, policies, and institutional procedures.
- Review procurement plans, bidding documents, evaluations, and contract awards to ensure compliance.
- Ensure procurement activities are conducted through the e-GP system in accordance with statutory requirements.
- Conduct procurement compliance reviews and identify areas of non-compliance.
- Prepare compliance reports and recommend corrective actions.
- Maintain accurate procurement records and ensure proper documentation for audit purposes.
- Provide guidance and training to staff on procurement laws, policies, and best practices.
- Monitor contract implementation to ensure compliance with contract terms and conditions.
- Liaise with regulatory authorities and auditors during procurement inspections and audits.
- Monitor procurement risks and recommend measures to strengthen internal controls.
- Promote ethical procurement practices, transparency, accountability, and value for money.
- Perform any other procurement compliance duties assigned by the supervisor.
Requirements
- Degree in Supply Chain Management or equivalent.
- CIPS level 4 added advantage
- At least three years’ related experience.
- Excellent in Computer applications such as Microsoft Excel and Word.
- Knowledge of ERP system is an added advantage.
- Adaptable, flexible, able to take initiative and prioritize among competing demands.
- A good team player with strong interpersonal skills.
- Excellent knowledge of computer applications.
- Excellent oral and written communications skills.
How to Apply
Apply by email: [email protected]
Frequently Asked Questions
What qualifications and certifications are typically required for a Procurement Specialist role in Zimbabwe?
A Bachelor's degree in Supply Chain Management, Procurement, or Business Studies is usually a fundamental requirement. Professional certifications like CIPS (Chartered Institute of Procurement & Supply) are highly regarded and often preferred for this role to demonstrate specialized expertise.
What are the common day-to-day responsibilities of a Procurement Specialist at a Zimbabwean institution like Midlands State University?
Daily tasks involve sourcing and evaluating suppliers, negotiating contracts, preparing purchase orders, and ensuring compliance with public procurement regulations. You would also manage vendor relationships, monitor stock levels, and contribute to cost-saving initiatives for efficient resource acquisition.
What is the typical work culture and what are the key expectations for a Procurement Specialist in a Zimbabwean university environment?
Expect a structured and compliance-driven environment with a strong emphasis on adherence to public procurement acts and internal policies. Professionalism, integrity, and strong communication skills are highly valued for effective collaboration with diverse departments and external stakeholders.
What are the realistic career progression paths for a Procurement Specialist in Zimbabwe?
With experience and further professional development, a Procurement Specialist can advance to roles such as Senior Procurement Officer or Procurement Manager. Opportunities may also arise in specialized areas like contract management or supply chain logistics, potentially leading to department head positions within larger institutions.
What kind of benefits package, such as leave, medical aid, or pension, can a Procurement Specialist typically expect in Zimbabwe?
Standard benefits usually include annual leave, sick leave, and a pension scheme, consistent with Zimbabwean labor laws and institutional policies. Many employers also provide medical aid contributions or access to a basic medical benefit plan for their full-time staff members.
What do Zimbabwean employers, especially institutions, look for in a Procurement Specialist's application and how should one apply?
Employers seek candidates with demonstrable experience in public procurement, strong analytical abilities, and a meticulous approach to financial and contractual details. Applications typically require a comprehensive CV and a compelling cover letter outlining relevant qualifications and experience, often submitted electronically as per job advertisement instructions.