Job Summary
- Type: full-time
- Location: Hwange
- Category: Administration
- Closing Date: 2026-08-14
Key Responsibilities
- Digitising physical records: scan, index and upload physical records into Eletronic Document Management System (EDMS) in accordance with established standards
- File conversion and OCR processing: Convert documents across various formats and ensure files are OCR enabled for searchability.
- Maintaining electronic records repository Management: Maintain and update electronic records and repositories to ensure accuracy and accountability.
- Records tracking and Retrieval: Monitor record movement and efficiently process access and retrieval request.
- Records classification and Retention: Classify, tag and file electronic records in compliance with approaved retention and disposal schedules
- EDRMS Implementation Support: Provide support for the implementation and admistration of the electronic Document and Records Management System.
- Workflow Management: Oversee and manage electronic records workflow to ensure operational efficiency.
- Information security and intergrity: Uphold the security, intergriti and accessibility of digital corporate records.
- Audit Support: Facilitate internal and external audits by providing accurate and timely digital records.
Requirements
- Mature individual (25 + years), with strong analytical and problem solving skills.
- Ability to maintain strict confidentiality of corporate information.
- Strong ICT aptitude and digital system orientation.
- Excellent attention to detail, accuracy and high level of intergrity and accountability.
- Good organizational and planning skills.
- Ability to adapt to emerging technologies and digital transformation initiatives.
- Degree or Diploma in Records Management, Information Management, Library and Information Science.
- Degree will be an added advantage.
- Minimum of 2 years experience in digital records management or electronic documentation management.
- Experience in documenmt scanning, indexing, metadata managemement and digital filing system.
- Experience working with Electronic Documents and Records Management System (EDRMS), SharePoint or similar document management platforms will be an added advantage.
- Exposure to records digitization projects and electronic workflow management will be an added advantage.
How to Apply
About the Company
Hwange Colliery Company Limited (HCCL) is a cornerstone of Zimbabwe's extractive industry, specializing in the mining and production of diverse coal products. Founded in 1899, it is one of the nation's most enduring and significant coal producers, supplying essential thermal, coking, industrial, and domestic coal to power generation, manufacturing, and household sectors. Listed on the Zimbabwe Stock Exchange, HCCL plays a critical role in underpinning national energy security and driving economic activity. Its operations are pivotal, contributing substantially to the country's industrial backbone and sustaining a rich legacy of resource extraction.
Fueling Zimbabwe's Progress with Quality Coal.
Website: https://hwangecolliery.co.zw/
Frequently Asked Questions
What qualifications and experience are typically required for a Digital Records Assistant role in Zimbabwe?
Most employers look for a diploma or certificate in Records Management, Information Technology, or Library and Information Science. Practical experience with digital archiving systems, data entry, and document management software is highly advantageous.
What are the common day-to-day responsibilities of a Digital Records Assistant in a Zimbabwean company?
You would typically be responsible for digitizing physical documents, maintaining digital archives, and ensuring data integrity and accessibility. This includes indexing, scanning, and managing electronic files according to established protocols and company standards.
What is the typical work culture and what are the expectations for an administrative role like this in Zimbabwe?
Punctuality, diligence, and a respectful attitude towards colleagues and superiors are highly valued in Zimbabwean workplaces. You will be expected to be proactive, adaptable, and adhere strictly to company policies and procedures.
What are the realistic career progression opportunities for a Digital Records Assistant in Zimbabwe?
With experience, you could potentially advance to a Records Officer, Data Administrator, or even an IT support role focused on document management systems. Further education in information management or data science can open up more senior positions.
What kind of benefits, such as leave or medical aid, can I realistically expect from such a role in Zimbabwe?
Typical benefits often include statutory annual leave, sick leave, and possibly contributions towards a medical aid plan. Some employers may also offer a pension scheme or other allowances, depending on company policy and size.
How should I best prepare my application and what do Zimbabwean employers look for in a Digital Records Assistant?
Your CV should highlight relevant IT skills, attention to detail, and any experience with document management software. Employers seek candidates who are organized, meticulous, and possess strong computer literacy skills relevant to digital archiving.