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Old Mutual Zimbabwe is inviting applications for the position of Facilities Administrator based in Harare . Job Title: Facilities Administrator Location: Harare, Zimbabwe Closing Date: 30 July 2026, 23:59 hrs The successful candidate will coordinate the day-to-day administration of facilities management services, ensuring efficient building operations, maintenance coordination, contractor performance monitoring, statutory compliance, and quality tenant services. The role also provides administrative support to the Facilities Manager while helping maintain a safe, compliant, and well-maintained working environment.
Job Summary
- Type: full-time
- Location: Harare
- Category: Administration
- Closing Date: 2026-07-30
Key Responsibilities
- Coordinate planned and reactive maintenance activities across the property portfolio.
- Log, monitor, and close maintenance requests using the Facilities Management System.
- Maintain accurate maintenance records, asset registers, service reports, and statutory compliance documentation.
- Assist in planning and scheduling preventative maintenance programmes.
- Prepare monthly facilities, contractor, and compliance reports.
- Track maintenance expenditure and support budget administration.
- Maintain inventory records for facilities assets and consumables.
- Provide administrative support to the Facilities Manager and assist with procurement activities.
- Verify and validate contractor invoices before payment processing.
- Verify job cards, quotations, invoices, and completed work before processing.
- Monitor contractor performance against service requirements.
- Coordinate maintenance of: HVAC systems Electrical systems Plumbing Lifts Generators Fire systems Water systems Other building services
- Support statutory inspections, audits, and compliance programmes.
- Maintain health, safety, and environmental records.
- Ensure contractors comply with Occupational Health and Safety requirements.
- Coordinate timely resolution of service requests.
- Build and maintain positive relationships with stakeholders.
- Communicate planned maintenance activities and service disruptions to property managers.
Requirements
- A qualification in Real Estate , Business , or a related field.
- 1-2 years of experience in the real estate industry.
- Facilities Management Administration
- Contractor Coordination
- Maintenance Planning
- Health & Safety Compliance
- Asset & Inventory Management
- Customer Service
- Report Writing
- Budget Administration
- Microsoft Office
- Facilities Management System (FM5000)
- Communication and Stakeholder Management
- Directs Work
- Drives Results
- Ensures Accountability
- Manages Complexity
- Optimizes Work Processes
- Plans and Aligns
- Tech Savvy
How to Apply
Apply online: oldmutual.wd3.myworkdayjobs.comMutualCareers/details/Facilities-AdministrationJR-81891?source=OMLRECSOURCELinkedIn&locationCountry=db69eabc446c11de98360015c5e6daf6
REF Code: JR-81891 | Job Code: JR-81891
About the Company
Old Mutual Zimbabwe Limited is a leading integrated financial services group operating prominently within the Zimbabwean economy. The company offers a comprehensive range of solutions, including life assurance, wealth management, short-term insurance, and banking services through its well-known subsidiary, CABS. Dedicated to empowering individuals, businesses, and corporates, Old Mutual Zimbabwe plays a critical role in helping clients achieve their financial aspirations across the country. As a key part of the Old Mutual Limited pan-African group, it combines local insight with global best practices. The organisation is committed to fostering financial well-being and contributing to sustainable economic development throughout Zimbabwe.
Empowering Zimbabweans with integrated financial solutions.
Frequently Asked Questions
What are the typical qualifications and experience needed for a Facilities Administrator role in Zimbabwe?
Candidates often need a diploma or degree in facilities management, business administration, or a related field. Practical experience in property management, office administration, or a similar environment is highly valued. Familiarity with local regulations and supplier management is also beneficial.
Can you describe the common day-to-day responsibilities of a Facilities Administrator in a Zimbabwean corporate setting?
Daily tasks typically involve coordinating maintenance and repairs, managing vendor contracts, and overseeing office safety and security protocols. This role also includes space planning, inventory management for office supplies, and ensuring a functional work environment for staff.
What is the expected work culture and professional demeanor for a Facilities Administrator in Zimbabwe?
A professional and proactive approach is expected, often requiring strong problem-solving skills and the ability to work collaboratively with various departments. Punctuality, reliability, and excellent communication skills are highly valued in the Zimbabwean corporate culture.
What are the realistic career progression opportunities for a Facilities Administrator in Zimbabwe?
Career paths can lead to Facilities Coordinator, Facilities Manager, or even Property Manager roles within larger organizations. Further specialization in areas like project management or health and safety can also open up new opportunities.
What kind of benefits package can a Facilities Administrator typically expect in Zimbabwe?
Standard benefits usually include medical aid, pension contributions, and annual leave, conforming to Zimbabwean labor laws. Some employers may also offer transport allowances or performance-based incentives, varying by company policy.
How should a job seeker in Zimbabwe best apply for this role, and what do employers typically look for in applications?
Applicants should submit a well-structured CV highlighting relevant experience in administration, facilities coordination, or project management. Employers look for demonstrated organizational skills, attention to detail, and a proactive attitude towards maintaining a functional workspace.