Company: TotalEnergies Marketing Zimbabwe (Private) Limited
Location: HARARE-AUCKLAND RD(ZWE), Zimbabwe
Domain: Operations, Procurement
Experience: Minimum 3 years
Context & Environment
Position involves coordination and strict control of product movement from third party depots to TotalEnergies depots and customer sites.
Position involves reconciliations of product uplift and stocks movements
Position also involves correct acquittal of all product imports with Treasury by submission of Bill of Entry
Zimbabwe is currently a controlled market and requires compliance to ZERA, RBZ and other country set rules.
Zimbabwe is experiencing extraordinary socio-economic challenges and policy changes need to be understood and adered to.
Position requires knowledge of petroleum products terms, qualities, and quantification.
Job Summary
- Type: full-time
- Location: Harare
- Category: Supply Chain
- Closing Date: 2026-08-06
Key Responsibilities
- Ensure all signed supply contracts/ agreements are filed electronically and physically for ease access.
- Ensure that accurate product price build-up for main fuels using Platts Quotation is created and circulated for approval and implementation SAP.
- Timely and accurate creation of main purchase orders and stock transfer orders (Hre depot receipts) in SAP to ensure the logistics department has uninterrupted product distribution to customers.
- Manage main fuel and Ethanol suppliers’ portfolios and vendor accounts in SAP plus any supplier accounts that will be assigned to you outside these.
- Timely initiation of product request for payments (for duties, product purchase) and tracking the payments systematically to review performance and avoid product supply interruption.
- Ensure daily stocks analysis to ensure stock level KPI of 5days, reporting and activating the of the replenishment plan.
- Ensure all suppliers invoices for products delivered are submitted to Finance-Creditors for process for all current and prior months GRIR to not exceed 1 month.
- Prepare daily, weekly, and monthly supply statutory reports for ZERA/ Ministry of Energy and Power Development
- Ensuring all related supplier Contracts and Due Diligence are up to date.
- Ensure all deals for product have deal recaps and are filed.
- Regular updating of the Payments Tracking file to manage the payments lead time KPI and avoid dry days.
- Track weekly deal balances from suppliers and request for statements monthly.
- Release of product from Suppliers (ITT Msasa, Feruka and any other location the affiliate is buying from) at least 5 days before stocking out.
- Ensure accurate supplier account tracking, provision of remittance advises and supplier for matching payments & Invoices
- Priority control reporting and In-transit reconciliation monthly.
- To request COOs before releasing product and update of the COOs file.
- Monitor and daily update depot stock levels (using the Supply Forecasts file) and advise replenishments plans were possible.
- Process timely stock transfer orders to different locations of TZIM
- Manage accurately product transfers, receipting through creation of 200+ Stock Transfer Orders between assigned regions.
- Prepare weekly and monthly pricing for contracted volumes using the correct pricing Index.
- Manage daily and weekly release of + 250,000m3 of white products (Jet A1, Diesel, Ethanol and Unleaded Petrol) imported from NOIC depots, Chisumbanje, Beira, Matola and Natref delivered to TotalEnergies Facilities.
- Reconciliation of Supplier accounts, follow up on all payments crediting and utilization of payments.
- Daily Stock analysis and replenishment planning.
- Zero fatality rate at work and home
- Report 2 deviations of near miss reports per month at workplace and network sites.
- Participate in one Depot offloading activities and safety tours.
- Conduct 3 STLs and DSC every quarter.
- To work professionally with all suppliers and other internal and external business stakeholders
- Develop good work ethic in compliant to country guidelines.
Requirements
- Degree in Business studies/Finance/Engineering/ Purchasing and Supply
- Minimum of 3 years working experience in Fuel industry and or Supply and logistics.
- Familiar with fuel storage and handling
- Good communication skills
How to Apply
REF Code: 82490 | Job Code: 82490
About the Company
TotalEnergies Marketing Zimbabwe (Private) Limited is a significant energy company operating throughout Zimbabwe, specializing in the marketing and distribution of petroleum products. The company manages an extensive network of over 100 service stations across the nation, providing fuels and lubricants to retail, commercial, and industrial customers. Beyond conventional offerings, TotalEnergies Zimbabwe also supplies liquified petroleum gas (LPG) and innovative solar energy solutions. Committed to fostering local economic development, it delivers reliable and diversified energy services, ensuring accessibility and contributing to the country's sustainable growth. This entity plays a crucial role in meeting Zimbabwe's energy demands with a focus on quality and environmental responsibility.
Powering Zimbabwe's journey with diverse energy solutions.
Frequently Asked Questions
What are the typical educational qualifications and certifications expected for a Supply Assistant role in Zimbabwe?
A diploma or degree in Supply Chain Management, Logistics, or Business Administration is commonly sought after in Zimbabwe. Certifications from professional bodies like CIPS or prior experience with ERP systems are also a significant advantage.
What are the common day-to-day responsibilities of a Supply Assistant in a Zimbabwean context?
Day-to-day duties typically involve managing inventory, processing orders, and coordinating deliveries with local vendors and transport providers. You would also assist with stock reconciliation and maintaining accurate supply chain records.
What are the general expectations regarding work culture and professional conduct for a Supply Assistant in Zimbabwe?
Zimbabwean workplaces often value respect for hierarchy, strong teamwork, and a proactive approach to problem-solving. Punctuality and clear communication, especially when dealing with local suppliers and drivers, are also highly regarded.
What realistic career progression and growth paths are available for a Supply Assistant in the Zimbabwean supply chain sector?
With experience and further training, a Supply Assistant can progress to roles such as Supply Chain Coordinator, Logistics Officer, or Procurement Officer. Opportunities often involve taking on more strategic responsibilities or specializing in areas like inventory planning.
What typical benefits, such as leave or medical aid, can a Supply Assistant expect in a Zimbabwean corporate environment?
Most established Zimbabwean companies offer statutory leave benefits, including annual leave and sick leave. Medical aid and pension contributions are common benefits, though the specifics can vary greatly by employer.
What should Zimbabwean job seekers emphasize in their application, and what do employers typically look for in a Supply Assistant?
Employers in Zimbabwe often seek candidates with practical experience in inventory management and a strong understanding of local logistics challenges. Highlighting attention to detail, proficiency in relevant software, and good communication skills will strengthen your application.