Job Summary
- Type: full-time
- Location: Harare
- Category: Office Administration
- Closing Date: 2026-07-05
Key Responsibilities
- Performs administrative duties for an executive, including presentations, notes and other tasks.
- Coordinates resources to gather information and may prepare first draft of various reports.
- Prepares presentations with little input from senior.
- Communicates and escalates important issues within the business appropriately.
- Investigates and researches various ad-hoc business issues and developments.
- Responds timeously and professionally to a variety of client requests and stakeholder requests.
- Acts as a first point of contact dealing with correspondence and calls.
- Organizes face-to-face and digital events and conferences, including event planning.
- Ensures the senior executive is equipped with necessary documentation to proceed with meetings.
- Builds and maintains relationships with executives and senior management.
- Maintains a high level of contact with external parties, stakeholders and clients as required.
- Prepares documentation on behalf of Business Unit leaders.
- Supports the project management of key events on behalf of the Business Unit leader, hosting internal and external guests.
- Accountable for service delivery through own efforts.
- Individually accountable for managing own time, tasks and output quality.
- Makes increased contributions by broadening individual skills.
- Collaborates effectively with others to achieve personal results.
- Accepts and lives the Company values.
Requirements
- Postgraduate Financial or Commercial (or any other relevant) degree plus strong management experience.
- Experience liaising at a Senior Management level.
- Proficiency in Word, Excel and PowerPoint.
- Excellent command of the English language, both in communication ability and in drafting skills.
- A self-starter showing strong action orientation, with excellent organizational, planning and prioritizing skills.
- Ability to assume responsibility and accountability for the successful completion of tasks while maintaining a high standard of excellence.
- Excellent written and verbal communication skills.
- Strong attention to detail, high level of accuracy and ability to perform under pressure.
- Strong project management skills and ability to see projects completed.
- Experience in stakeholder management and liaising at a Senior Management level.
- Solid interpersonal skills with the ability to work through influence rather than control and interact at all levels to facilitate the delivery of decisions.
- Strong ability to build and maintain relationships and networks.
- Ability to work both independently and within a team.
- Reliability, integrity and a professional approach.
- Ability to maintain confidentiality of all information from both internal and external sources.
- Business awareness.
- Information monitoring.
- Initiating action.
- In addition to knowledge, skills and experience relating to the incumbent’s area of business expertise, emphasis will be placed on planning and organizing skills as well as excellence in communication (written and verbal), engagement and interpersonal skills, as the successful incumbent will be required to assist with speech writing, media pieces, events management and business representation.
- A broad understanding of the industry, organisation, products, intermediaries and customers would be an advantage.
How to Apply
About the Company
Old Mutual Zimbabwe Limited is a leading integrated financial services group operating prominently within the Zimbabwean economy. The company offers a comprehensive range of solutions, including life assurance, wealth management, short-term insurance, and banking services through its well-known subsidiary, CABS. Dedicated to empowering individuals, businesses, and corporates, Old Mutual Zimbabwe plays a critical role in helping clients achieve their financial aspirations across the country. As a key part of the Old Mutual Limited pan-African group, it combines local insight with global best practices. The organisation is committed to fostering financial well-being and contributing to sustainable economic development throughout Zimbabwe.
Empowering Zimbabweans with integrated financial solutions.
Frequently Asked Questions
What qualifications and experience are typically required for a Personal Assistant role in Zimbabwe, especially in a corporate environment?
Zimbabwean employers usually seek a diploma in Secretarial Studies, Business Administration, or a related field, along with several years of experience supporting senior management. Proficiency in office software, excellent communication, and strong organizational skills are crucial.
What are the typical day-to-day responsibilities of a Personal Assistant in a large Zimbabwean corporate environment?
Daily tasks involve managing diaries, scheduling meetings, preparing presentations and reports, handling correspondence, and coordinating travel arrangements. You would also provide comprehensive administrative support to ensure smooth operations for the executive you assist.
What is the typical work culture and professional expectation for a Personal Assistant within a corporate setting in Zimbabwe?
Professionalism, discretion, punctuality, and a proactive approach are highly valued in Zimbabwean corporate environments. Expect a structured setting where adherence to company policies and efficient support of the executive's schedule are key.
What are the potential career progression paths for a Personal Assistant in Zimbabwe?
Personal Assistants can advance to Executive Assistant roles, Office Manager positions, or even specialize in areas like project coordination. Continuous professional development and taking on more responsibility are key to growth in this field.
What common benefits, such as leave or medical aid, can a Personal Assistant typically expect from a reputable corporate employer in Zimbabwe?
Reputable companies generally offer a package including standard annual leave, sick leave, and a robust medical aid plan. Access to a pension fund and potential performance-based bonuses are also common benefits provided.
How should I tailor my application, and what do Zimbabwean employers specifically look for when hiring a Personal Assistant?
Highlight your organizational skills, discretion, proficiency in office software, and experience supporting senior management. Employers value attention to detail, strong communication, and a proven ability to manage complex schedules and multiple tasks effectively.