Job Summary
- Type: contract
- Location: Masvingo
- Category: Administration
- Closing Date: 2026-06-12
Key Responsibilities
- Providing administrative and secretarial support to the Health Coordinator.
- Managing the front office and professionally attending to visitors, calls and correspondence.
- Drafting letters, reports, minutes, memoranda and other official documents.
- Maintaining accurate filing systems for reports, minutes, statistics and health records.
- Scheduling meetings, appointments and field visits for the Health Coordinator.
- Preparing meeting notices, agendas and taking minutes during meetings.
- Compiling periodic health reports and consolidating institutional data for submission to the Health Coordinator and Diocese leadership.
- Assisting in the preparation of presentations, briefing papers and updates on health matters.
- Assisting in communication between the Diocese, hospitals, clinics and Government Ministries, particularly the Ministry of Health and Child Care.
- Coordinating communication with stakeholders including ZACH and other Church-related health bodies.
- Assisting in organizing meetings of the Diocesan Health Advisory Board and other health-related committees.
- Supporting monitoring and supervision activities at diocesan health institutions.
- Assisting in documenting policy issues, operational challenges and institutional needs raised by health facilities.
- Performing any other duties as may be assigned by the Health Coordinator.
Requirements
- The ideal candidate must be a recent graduate possessing a Degree or Diploma in Administration, Health Services Management, Public Administration, Secretarial Studies, Development Studies or related field.
- Good command or English language;
- Proficiency in Microsoft Office packages, especially Word, Excel and PowerPoint;
- Knowledge of report writing, records management and data compilation;
- At least 1 year relevant administrative or health-sector experience will be an added advantage;
- Be not more than 30 years old.
How to Apply
LINK: forms.gle
Only shortlisted candidates will be contacted
About the Company
The Catholic Diocese of Masvingo serves as a significant faith community in the southern part of Zimbabwe, dedicated to fostering faith, hope, and service among its members. As an ecclesiastical district, it oversees a range of pastoral programs, spiritual guidance, and essential community support initiatives within its jurisdiction. The Diocese plays an active role in local development, striving to enhance the well-being of residents throughout Masvingo and its surrounding areas in Zimbabwe. Its commitment extends to both spiritual formation and tangible societal contributions. Through its extensive network, it continues to be a cornerstone for community upliftment.
Pilgrims of Hope
Frequently Asked Questions
What are the essential academic qualifications for a Graduate Trainee – Administration role in Zimbabwe?
Typically, a bachelor's degree in Business Administration, Management, or a related social science field from a recognized university is required. Employers often look for recent graduates with strong academic records and demonstrable communication skills, indicating potential for growth.
What are the typical day-to-day responsibilities of a Graduate Trainee in Administration in a Zimbabwean organization like a diocese?
You would generally assist with office management, record-keeping, scheduling, and preparing various reports and communications. This involves learning established administrative processes and supporting senior staff across different departments within the organization.
What is the typical work culture and what are the key expectations for a Graduate Trainee in a Zimbabwean professional environment, especially within a faith-based organization?
Punctuality, respect for hierarchy, and a strong work ethic are highly valued in Zimbabwean professional settings. Within a faith-based organization, demonstrating integrity, humility, and a commitment to service in line with its values are also crucial expectations.
What are the realistic career progression paths after completing a Graduate Trainee program in Administration in Zimbabwe?
Successful trainees often advance to Junior Administrator or Administrative Assistant roles, gaining more specialized responsibilities within the organization. With further experience, continuous professional development, and proven competence, one can progress to Senior Administrator or even departmental coordination positions.
What kind of benefits, such as leave, medical aid, or pension, can a Graduate Trainee typically expect in Zimbabwe?
Standard benefits usually include annual leave and sick leave as stipulated by Zimbabwean labor laws. While medical aid and pension contributions may be offered by larger or more established organizations, the extent can vary for graduate trainee roles, depending on the employer's specific policies.
What is the best way to apply for a Graduate Trainee position in Zimbabwe, and what do employers typically look for in applications?
Applications usually involve submitting a detailed Curriculum Vitae (CV) and a well-crafted cover letter highlighting your academic achievements and relevant transferable skills. Employers in Zimbabwe seek individuals who are eager to learn, demonstrate initiative, and possess strong communication and problem-solving abilities.