CHITUNGWIZA MUNICIPALITY – PERSONAL ASSISTANT TO THE TOWN CLERK

Applications are invited from suitably qualified and experienced personnel to till the above mentioned vacant position in the Town Cleric’s Department. The incumbent will be reporting to the Town Clerk.

QUALIFICATIONS AND EXPERIENCE

– Minimum of a Degree in Administration/ Business Management
Executive Diploma/National Higher Diploma in Secretarial Studies/ Office Administration
– A minimum of 4 years’ experience in a similar role preferably in Local Government Experience in office administration is an added advantage
– Computer skills including familiarity with Microsoft Office Suite

CORE COMPETENCIES

-Strong organizational skills
Ability to perform and prioritize multiple tasks seamlessly
– Excellent written and verbal communication skills.
– Mature and highly resourceful.
– Proven ability to handle confidential information with discretion
– Maintains professional appearance and demeanour.

KEY DUTIES AND RESPONSIBILITIES

• Managing the Town Clerks diary and organizing meetings and appointments
• Booking and arranging travel, transport and accommodation for the Town Clerk
• Ensuring that the Town Clerk’s office is well cleaned, resourced and secured at all times
• Filling and archiving information and documents in the Town Clerks office
• Handling mail, all communications and drafting letters, memos and other correspondences for the Town Clerk’s signature
• Event management and ensuring the provision of the Town Clerk’s requirements at all events
• Compiling reports daily, weekly, monthly, quarterly, and yearly as guided by the policy
• Perform all administrative tasks for the Town Clerk
• Any other duties as assigned by the Town Clerk

Applications in own handwriting, accompanied with six (6) copies of detailed curriculum vitae and certified copies of relevant qualifications, including certified copies of one’s registration certificate and certified copies of one’s practising certificate, as well as contact details of at least three (3) professional references, should be addressed to:

The Town Clerk
Chitungwiza Municipality
P.O Box CZA 70
CHITUNGWIZA

Not later than the 12th of April 2019

Please note that only shortlisted candidates will be contacted