Deadline: 4 November 2018
The Organization for Public Health Interventions and Development (OPHID) PVO 31/16 develops and implements innovative approaches and strategies to strengthen HIV Care and Treatment services in Zimbabwe, by providing enhanced access for communities to comprehensive HIV prevention, care and treatment. OPHID, works with the Ministry of Health and Child Care (MOHCC) in implementing these interventions.
Overall responsibility
The Admin Assistant/Driver is responsible for all administrative and logistical support at the district/provincial office in liaison with the Provincial Program Coordinator performing financial acquittals, provincial office procurements, maintaining petty cash records, maintaining asset inventory, supporting production of time sheets and driving.
Main responsibilities
Administrative Support to provincial/district office
To ensure that the organization assets are safe and properly maintained; To ensure that all aspects of the administrative and logistical functions are carried out in accordance with compliance donor requirements and general good practices; To support the Provincial Manager/ District Officer in administration by timeously processing the timesheets; Ensure timeous distribution and collection of timesheets to all DSD sites; To support the Provincial Manager/ District Officer with timeous collection of financial resources from Central office; To ensure timeous acquittal of resources advanced and that all required documents are attached; Supporting the Provincial Manager/Program Officer to do participant payments at training and other meetings; Preparing payment requisitions for CRF’s and Locums in liaison with the Program Officer; Managing the district petty cash and replenishment of the same.
Procurement & Logistics
Carry out procurement processes as stipulated in the Procurement Policy; Dispatch of goods /supplies procured for field offices and securing acknowledgement of receipt as appropriate in liaison with Snr Logistics Assistant; Facilitate the quality and quantity control of procured goods and services as per specifications and arrangements set out in the Requisitions, Purchase Orders or Consultancy Contracts; Following up with suppliers to get fiscal tax invoices
Driving
To safely drive OPHID vehicles as per instructions to ensure that staff arrive at and are picked from their intended destinations on time and safely; To clean OPHID vehicles so that they are clean all the time to make them hospitable to passengers and maintain the image of OPHID Trust; To undertake daily checks on vehicles to ensure that they are roadworthy all the time so that there are no disruptions to business due to preventable faults; To advise the Provincial Manager/ District Officer when the vehicle is due for service and plan for the servicing of the vehicle to avoid disruptions of service due to preventable faults; To run errands as instructed by provincial coordinator and any other senior officer
Requirements
5 ‘O’ levels including Mathematics and English; Administrative Qualifications such a National Diploma in Administration, Accounting or Purchasing; Clean Class 4 drivers’ license with a Defensive Driving Certificate; 5 years of work experience in a similar position; Proficiency in usual desktop software (MS Word, Excel, Outlook) a requisite
To apply
Please submit your CV, and application letter via e-mail to: [email protected] clearly indicating the position you are applying for, in the subject section of the email. Please do not attach certificates when applying, these will be requested at a later date from the shortlisted candidates
OPHID and its Consortium partners are an equal opportunity employer and do not discriminate against any employee or job applicant on the basis of race, political affiliation, religion, tribe, national origin, gender, physical or mental disability, health status (including HIV status) or age.
During the application process, OPHID will not charge any fee nor will it require any payment to be made for any application to be considered. Canvassing for or by any candidate will lead to disqualification.
Job Summary
Location
Category
Driver