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12 hours ago
The National Biotechnology Authority of Zimbabwe (NBA) is seeking a highly organized and motivated Administration Assistant to support its operational and administrative functions at its head office in Harare.
Job Summary
- Employer: National Biotechnology Authority Zimbabwe
- Job Type: Full-time
- Location: Harare, Zimbabwe
- Category: Administration
- Closing Date: 2026-09-24
Key Responsibilities
- Tracking stocks of office supplies and placing orders.
- Preparing purchase requests and processing procurement documentation for supplies and services.
- Developing daily, weekly and monthly work schedules for administration staff.
- Keeping an up-to-date Asset Register.
- Coordinating with departments to align logistics with operational plans.
- Maintaining and updating administrative records, filing systems and databases.
- Establishing routine maintenance schedules for all vehicles.
- Organizing and scheduling meetings and events for the Authority.
- Overseeing the processing of incoming and outgoing correspondence, emails and documents.
- Maintaining accurate administrative records and files.
- Maintaining accurate records of operational activities, maintenance schedules and procurement documents.
- Preparing departmental reports.
- Supervising administration staff.
- Assisting in general administrative activities.
- Assisting in ensuring transparent and efficient use of NBA resources, including vehicle fleet management and premises management.
Requirements
- A Diploma or Higher National Diploma in Business Administration or a related field.
- At least two years of proven experience in administration.
- Knowledge of office management systems and procedures.
- Excellent time management skills and the ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Proficiency in Microsoft Office.
How to Apply
Apply by email: vacancies@nba.ac.zw
About the Company
The National Biotechnology Authority (NBA) stands as a vital statutory body operating within Zimbabwe. Established to champion the nation's biotechnology revolution, the NBA is mandated with regulating and promoting advancements across this essential scientific sector. Its core functions include fostering innovation, ensuring ethical practices, and strategically guiding the development of biotechnological applications throughout Zimbabwe. The Authority plays a significant role in research, development, and the application of biotechnological solutions for national benefit. By creating a robust framework for biotechnology, the NBA aims to unlock new opportunities and drive progress across various sectors for all Zimbabweans.
Leading Zimbabwe's Biotechnology Revolution.
Website: https://www.nba.ac.zw/
Frequently Asked Questions
What qualifications or education do I need to become an Administration Assistant at a government agency like National Biotechnology Authority Zimbabwe?
Most employers require a minimum of five O-Level passes including English and Mathematics, plus a diploma or certificate in Secretarial Studies, Business Administration, or Public Administration from institutions like Harare Polytechnic or Zimbabwe Open University. A degree in these fields improves competitiveness, while computer literacy in Microsoft Office and typing speed of 40+ words per minute are often essential.
What are the typical day-to-day responsibilities of an Administration Assistant in Zimbabwe?
Daily tasks include managing correspondence, filing and record keeping, scheduling meetings, handling telephone and front-desk inquiries, preparing minutes, and coordinating office supplies procurement. You may also assist with event logistics, data entry, and supporting senior staff with travel arrangements and report preparation.
How does workplace culture and employer expectations differ in Zimbabwean government agencies compared to private sector?
Government agencies emphasize formal hierarchy, respect for protocol, and adherence to Public Service Commission regulations including punctuality and dress codes. Decision-making tends to be slower due to bureaucratic processes, but job security is generally higher than in the private sector.
What career progression opportunities exist for Administration Assistants in Zimbabwe?
With experience and further qualifications, you can advance to Senior Administration Assistant, Office Manager, or Executive Assistant roles. Pursuing a Bachelor's degree in Public Administration or an MBA opens pathways to middle management positions such as Administrative Officer or Human Resources Officer.
What benefits typically come with full-time Administration Assistant positions in Zimbabwean public sector organizations?
Standard benefits include annual leave of 21-30 days, sick leave, and membership in the Public Service Pension Fund. Medical aid coverage varies by employer and may be partially subsidized, while some organizations provide funeral assistance and modest housing or transport allowances.
How should I apply for Administration Assistant positions, and what do Zimbabwean employers prioritize in applications?
Submit a typed application letter, detailed CV, certified copies of certificates, and national ID to the specified address before the deadline; many agencies now accept online applications through their portals. Employers prioritize neat presentation, relevant experience, strong references, and demonstrated reliability through previous employment or attachment records.
