Research Administrative Assistant: UZ-UCSF Collaborative Research Programme

Deadline: 11 November 2016

UZ-UCSF Collaborative Research Programme is seeking suitably trained, competent, talented, multi-tasking and qualified applicants to fill the position of Research Administrative Assistant. The incumbent will be based in Harare as part of the team supporting prevention and treatment of HIV/AIDS. The successful candidate will be responsible for supporting, planning and coordinating research activities for the Project.

Qualifications and experience
Degree in Administration/ Business studies or any related field; Must have 3 “A’ level passes. At least 5 years of demonstrated similar experience, at managerial level; Proficiency in MS Office, Excel and other relevant programs; Ability to thrive in a high-pace atmosphere and perform as a team player as well as demonstrated ability to take initiative and work independently; Experience working with NGOs and Knowledge of HIV issues in Zimbabwe will be an added advantage; Fluency in English; local languages (Shona and/or Ndebele) excellent writing interpersonal and communications skills and Experience working with Government structures will be an added advantage.

Provides administrative and research support to Project; To ensure Scientific, administrative and operational issues related to the Project research activities are above board; Act as the point person for IRBs for the Project including maintaining of the expiry dates for the IRBs working with Study Coordinators; Oversee the upkeep of the regulatory binders and IRB submission preparations; Oversee preparation for external and internal monitoring visits; Assist the Study Coordinators to monitor site activities and procedures to ensure that the Standard Operating Procedures remain relevant to current practice; Develop and supervise the implementation of programme policies (procurement, leave, transport, cell phone use, generator, solar, travel and uniform policies). Participate in study budget preparation and review of monthly ledger reports; Develop and manage a transportation schedule for the project’s vehicles; Develop and maintain a system of controlling an inventory of Project assets; Manage the travel arrangements and programmes for visitors to the site and for international trips made by the site staff; Ensure that administration staff receives appropriate training; Conduct performance appraisals for the Clinic Clerks, Clinic Research Admin and Drivers; Develop and supervise systems for repairs and maintenance of Project equipment and buildings; Participate in Programme and project-related meetings; Carry out any other duties deemed necessary by the Study Coordinators.

To apply
Interested candidates should forward applications and detailed Curriculum Vitae to:

Human Resources & Logistics Manager
UZ-UCSF Research Programme
15 Phillips Avenue