Programme Assistant – DanChurchAid
A vacancy has arisen within DanChurchAid for Programmes Assistant based in Harare. DanChurchAid (DCA) is an international organisation working in Zimbabwe through partnership with local organisations. DCA is seeking the services of a well-qualified and experienced Programmes Assistant for its programmes currently being implemented in partnership with local NGO partners.
Purpose of the Position
Incumbent is expected to provide support towards implementation of projects in compliance with donor/grant requirements and DCA humanitarian standards. The Incumbent provide programme and administrative support to the programme team in the preparation of various programme documents, such as work plans, budgets, reports and proposals on programme implementation arrangements. Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the programme unit. Assist the programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking. Help the team in providing guidance to the country and project offices on routine implementation of the project, tracking use of financial resources.
Provide financial management support; Prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project; Support the programme team in the financial management of the project; Organize, compile and process information from the donor as well as from the programme team and keep track of the information through databases and e-filing; Support the programme team in the tracking of and reporting on mobilized resources; Provide administrative support to the programme team in the organization of events, meetings and workshops, etc; Draft non-substantive correspondence; Maintain and organize up-to-date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials; Create and maintain files of correspondence/documents and electronically received information and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects; Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings; Supports resource mobilization efforts especially proposals and budget preparation; Supports knowledge building and knowledge sharing in the Country Office; Contributions to knowledge networks and communities of practice.
Knowledge and Skills
Bachelor’s degree in Social Sciences, Business Administration, Project Management or related fields; At least 5 years working experience in a fast-paced environment; Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems; Ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality; Ability to organize and complete multiple tasks by establishing priorities; Ability to handle a large volume of work, also under time constraints; Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client’s perspective, anticipates client needs and addresses them promptly; Ability to administer and execute financial processes and transactions; Ability to manage data, documents, correspondence and reports information and workflow.
Interested individuals who meet the above specifications should apply via the link below.
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