Finance and Administrative Assistant – World Vision


Major Accountabilities/Responsibilities:

  • Procurement/requisition of stationery and other office material.
  • Maintaining the departmental and the Project Officer’s files, ensuring the confidentiality and security of documents.
  • Maintaining and accounting for petty cash.
  • Assist in the logistics needs of all staff pertaining to all travel and accommodation.
  • Prepare departmental budgets and Labor Distribution Reports and Attendance Registers on a monthly basis.
  • Receive and screen telephone calls for the staff, ensuring that messages are passed on to the correct staff.
  • Stationery inventory control for the department.
  • Prepare payment requests for the department’s expenses for submission to the bookkeeper and making follow up on payment requests and ensure that cheques are delivered to the suppliers.
  • Organise for department’s meetings and taking minutes for staff meetings.
  • Asset administration.

Knowledge and Skills:

  • A Diploma in Secretarial, Finance or Accounting
  • At least 2 years’ experience in an NGO Finance and administration position.
  • Knowledge and experience in computers especially Microsoft word, Excel, Spread sheet software, Lotus Notes.
  • Knowledge of database management.