Finance & Administration Assistant: Save the Children International

Deadline: COB 6 October 2016

Location: Nyaminyami/Siakobvu

Save the Children International PVO 03/2002 is the world’s leading independent organization for children. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Key areas of accountability
Administration: Day to day running of the office and supervision of ancillary staff; Making arrangements for repairs of faults and damages to the office buildings and overall maintenance of offices; Ensure that all office electricity, telephone and water bills are always up to date; Ensure all administration costs are charged according to the approved office shared cost policy; Production of monthly administration reports
Cash Management: Responsible for the day to day management of office cash holding and the office safe keys; Responsible for the topping up of office cash holding when it reaches the minimum level; Responsible for the processing of cash payments to suppliers and staff; Responsible for ensuring that all supporting documents on cash payments are complete and coding is correct before processing payments; Responsible for maintaining the Sub office cash book on a daily basis; Responsible for the insurance of office cash and cash in transit; Responsible for the issuing out of cash receipts for cash received from staff and third parties; Responsible for the facilitation of office cash counts; Responsible for the Programme advance tracker; Responsible for dealing with payment queries raised by suppliers and staff
Postings: Responsible for capturing all field office data on the offline spreadsheet
Financial Reporting: Responsible for the preparation of the Monthly Financial Statements of the field office; Responsible for the Field office month end cash reconciliation
Filing: Responsible for proper and chronological filing of transaction vouchers and support documentation in accordance with SCI policy
Stock Take: Responsible for conducting spot checks on stock counts and asset verifications exercises performed by logistic department as per SCI guidelines

Qualifications, skills and experience
A minimum of a Diploma in Accounts, Finance/Business studies; Possession of partial professional qualification such as ACCA, CIS, CIMA; Relevant working experience, preferably with International NGOs; Good accounting and finance management skills with knowledge of computer Accounting packages and understanding of basic accounting concepts; Self motivated, flexible with demonstrated ability to meet set deadlines and high good integrity; Fluency in written and spoken English and other vernacular languages (Tonga / Ndebele / Shona); Commitment to Save the Children values, philosophy and Child Safeguarding Policy.

To apply
If you are experienced, qualified and wish to be considered for the above position please submit your written application letter with the position applied for clearly marked at the top of the envelop or indicated on the subject section for e-mail applications, supported by your CV and certified copies of educational and professional qualifications as well as relevant personal identity documents by not later than end of day Thursday, 6 October 2016 to:

Candidates will be subject to Save the Children’s Child Safeguarding recruitment procedures and checks. We value all the applicants, however, due to the anticipated large volumes of applicants only short listed applicants will be contacted.