Deadline: 21 October 2016
Duty Station: Representation Office, Harare, Zimbabwe
Category: NOB (on replacement capacity)
Starting Date: Immediate
Duration: One year with possibility of extension
Associate Admin/Finance Officers will establish and maintain efficient administrative control mechanisms to ensure compliance with UNHCR and UN administrative, human resources and financial rules and procedures. Frequent external contacts with counterparts in other organizations or at working level in national Governments on issues of importance to Organization¡¦s programmes. He/she acts as adviser or representative of the Organization with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority. The incumbent directly supervises general service staff.
UNHCR premises for the country operation are managed in an efficient and cost-effective manner, and provide a healthy, safe and respectful working environment; UNHCR’s financial rules and regulations, policies and procedures are adhered to by the country operation; UNHCR’s local cash is safeguarded.
Assist in the day-to-day personnel and administrative operations of the office; Contribute to providing a healthy and respectful working environment, free from hazard or security risks; Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations; Participate in the physical verification of UNHCR property plant and equipment. Participate in the recruitment and appointment process, and assist with administrative formalities concerning local General Service staff; Coordinate training and capacity-building activities to staff in administrative related areas; Contribute to the process to determine the country’s budget; Provide guidance and support on UNHCR’s internal control framework, financial rules, policies and procedures; Identify potential risks in relation to the financial management of the office, and propose mitigating action to senior management, when applicable; Conduct regular checks of petty cash and cash accounts; Control and check the monthly accounts and various administrative activities, in order to verify and certify disbursements are in accordance with the administrative budget and UNHCR’s; Provide training on financial matters; Participate in the interview process for the recruitment of local staff; Certify that disbursements are in accordance with the administrative budget and UNHCR’s Financial Rules; Approve vouchers, including ABOD and project disbursements; Prepare financial status reports
Essential minimum qualifications and professional experience required
University Degree in Accounting, Finance, Public or Business Administration, Economics or related field, OR university degree in another field combined with a professional qualification in accounting or finance (CPA/CIA or equivalent); Minimum four years of previous job experience in the field of accounting or finance; Excellent computer skills, in particular in MS Office applications; Excellent communication skills; Excellent knowledge of English and working knowledge of another UN language
Desirable qualifications & competencies
Professional qualification in accounting or finance (CPA/CIA or equivalent); Working experience of at least one year in an intergovernmental organization (United Nations or similar); Good knowledge of United Nations administrative, human resources and financial rules and procedures; Working experience with PeopleSoft/Oracle Financial and/or HR modules
Qualified female candidates are encouraged to apply
Internal Candidates: Applicants should consult the UNHCR Policy and Procedures on Assignment of Locally Recruited staff (PPAL) para 70-77 on eligibility to apply for positions within the NO category (IOM/49-FOM/50/2012 dated 15 June 2012 refers) and submit an application letter to the address provided below.
External Candidates: An application letter, copies of relevant documents together with a P11 form which can be downloaded from the UNHCR website (www.unhcr.org/recruit/p11new.
The Representative, UNHCR
Block 8, Arundel Office Park
PO Box 4565
Only short-listed applicants will be contacted for a written test and oral interview. NB: UNHCR does not charge any fee at any stage of the recruitment process