Operations Manager – AIDS Healthcare Foundation (AHF)

Deadline: 24 June 2022

About
AHF is an international humanitarian organization operating in Zimbabwe, collaborating with the Government through the Ministry of Health and Child Care as well as local authorities in managing HIV programs. AHF is looking for a qualified and experienced candidate to fill in the position of Operations Manager in its country program. The successful candidate will be based at the country office in Harare with frequent visits to all the supported facilities countrywide.

Position summary
The Operations Manager is a member of the Senior Management Team and plays a pivotal role in day to day running of the programs. The position reports to the Country Program Manager with a dotted line to the Regional Finance Manager – Southern Africa for technical issues.

Job description & main responsibilities

The main responsibilities for the Operations Manager is to ensure compliance to policies and procedures in the supply chain management with the following key performance areas:

Procurement and Logistics: Manage supply chain of goods and supplies to supported health facilities; Participates in annual budget development and management ensuring that only budgeted items are procured; Prepare and manage annual work plans to support the achievement of set targets; Prepare and manage pre-qualified supplier register; Manage day to day procurement process; Provide leadership and training to the procurement team; Manage efficient distribution of commodities and capital assets to supported facilities; Manage all inventories in stores and report usage on a monthly basis; Provide project management technical support for constructions and renovations of the supported health facilities.

Administration: Managing staff benefits, ensuring that staff are receiving value for money services; Ensure fair allocations of resources to programs and facilities; Negotiate and manage all lease agreements; Manage the medical aid facility for staff; Manage capital assets and ensure all assets are safe and maintained in good condition; Manage insurance policy for all assets and equipment; Manage all security issues for assets and staff.

Human Resources: Play a pivotal role as a strategic partner to identify human resources needs in the program; Participate in interviewing, hiring, orientation, and training employees; Participate in planning, assigning, and directing work; Conduct performance evaluation for the department and individuals in the department.

Leadership: Provides direction and integrative coordination in the planning, development, and implementation of the program /health delivery systems; Provides leadership and direction to subordinate staff, constituencies, and community organizations and representatives in accordance with program goals and objectives; Ensures the implementation and adherence to the operating policies and procedures and participates in the review of the policies and procedures as the need arises; Serves as the principal point of collaboration, leadership, and expertise to both internal and external constituencies on operational matters pertaining to the mission, goals, objectives and work scope of the program; Provide guidance on program growth and expansion; Mentors and guides subordinate staff in problem-solving issues; Participates in the General staff meetings and other various meetings as assigned and takes the lead in relevant meetings e.g. operations meetings.

Qualifications
Degree in Supply chain management or any business-related degree; Relevant professional courses like CIPS and SILT; Project Management Professional (PMP) or Masters in Supply chain an added advantage; At least 5 years’ experience in a similar position in the NGO sector; Good coordination skills are key to this role & A team player who can work with minimum supervision. Computer Skills: Proficiency in MS Word, Excel, Outlook & PowerPoint is an added advantage.